People & Culture Administrator

Ballarat Community Health; Ballarat; On-site; AUD 62,000 - 98,000; Full time

Benefits offered by this job

Salary packaging

Professional development

ADO arrangement

Job summary

Ballarat Community Health is seeking a People and Culture Administrator to manage daily HR administration and payroll backing. The role supports recruitment, onboarding, contracts and employee records, acting as a first point of contact for staff and managers.

You’ll work across P&C tasks, ensuring accurate, timely processes and confidential handling of information, with opportunities to contribute to improvement projects and salary packaging benefits.

Qualifications

• Experience in HR administration or strong admin skills.
• Friendly and approachable in interacting with employees and managers.
• Proficient with Microsoft Office, especially Excel, and quick to learn new systems.

Responsibilities

• Prepare contracts, variations and employment letters.
• Support recruitment, appointments and onboarding.
• Maintain accurate employee records in HR system.
• Check and follow up employee compliance requirements.
• Triages P&C inbox and phone enquiries; runs HR data reports.

Skills

Attention to detail

Organisation

Communication

Tech-savvy

People skills

Tools

Excel

MS Office

Job description

Great with people. Brilliant with details. Create a great employee experience.

Ongoing | Full-time or 0.8 FTE | Lucas, Ballarat

Salary: $39.37 per hour + salary packaging

There are around 300 people working at BCH, and behind every new starter, contract change, compliance check and pay cycle is administration work that needs to happen.

That's where you come in.

As our People and Culture Administrator, you'll be right in the middle of it. You might start your morning checking the P&C inbox and helping a manager work out what they need. Then it's onto a new starter whose paperwork needs checking, a contract that needs preparing and employee records to update. Later, you're running a compliance report, following up something that's outstanding or helping the team with recruitment.

You’ll be one of the first points of contact for employees and managers, while keeping the administration behind the scenes accurate, organised and moving.

What you'll be doing

You’ll work across the day-to-day administration of People & Culture, including:

• preparing contracts, variations and employment letters
• supporting recruitment, appointments and onboarding
• maintaining accurate employee records in our HR system
• checking and following up employee compliance requirements
• responding to and triaging P&C inbox and phone enquiries
• running reports and working with HR data and spreadsheets
• working alongside our Payroll Specialist and providing payroll backup when required
• supporting P&C projects and finding practical ways to improve how we work.

You’ll be great at this if...

• You can juggle priorities without losing the detail. You’re organised, efficient and follow things through.
• You're approachable and confident. You communicate easily with different people and enjoy being someone others can come to for help.
• You’ve got good judgement. You can work through straightforward questions and know when something needs to be escalated.
• You’re comfortable with technology. You’re confident with Microsoft Office, particularly Excel, and pick up new systems quickly.
• You might already work in HR administration, or you might be an experienced administrator ready to step into People & Culture. You don’t need an HR qualification. Strong administration skills, good judgement and confidence with people and systems are what matter here.

What you'll get at BCH

This is an ongoing role with the option to work full-time or 0.8 FTE, based at our Lucas site.

You’ll have access to salary packaging, professional development and an ADO arrangement if you work full-time, while building practical People & Culture experience across a broad range of HR administration.

About BCH

At Ballarat Community Health, we’re here to support people in our community - whether that’s helping someone stay independent, supporting them through a difficult time or making it easier to get the care they need.

We’re a not-for-profit community health organization with around 300 people working across six locations in Ballarat and the Western Region. For more than 45 years, we’ve been part of this community.

For our P&C team, that means making sure the people doing that work have the employment processes, information and support behind them to do their jobs well.

If you’d like to know more about us visit our website http://www.bchc.org.au/

Interested?

Further information, applications, and accessibility

For a confidential discussion, please contact

Trudi Gready, Business Partner - Employee Experience on telephone [phone]***

Danielle Walker, Chief Operating Officer on telephone [phone]***

Applications must be submitted by 11:59am on Monday 26 October 2026.

BCH is committed to inclusive and accessible recruitment. If you require adjustments during the recruitment process, please contact the People and Culture team at ***************@bchc.org.au and let us know.

Safety and inclusion

BCH takes the safety, dignity and wellbeing of children, older people and vulnerable people seriously. We expect all staff to uphold these standards in their work.

We are committed to a diverse and inclusive workforce. We value different life experiences and perspectives and provide care to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability or sexual orientation.

Be more than part of your community - be someone making a difference for people in your community.