People & Culture Administration Officer

UFS Healthcare; Ballarat; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary package

Flexible work arrangements

Learning and development opportunities

Staff discounts

Job summary

UFS Healthcare in Ballarat is seeking a People & Culture Administrator to provide end-to-end HR admin support across the employee lifecycle, assist with recruitment, and help maintain HR systems and compliance.

You will support onboarding, employee records, reporting, and staff events within a values-driven team, offering a varied, fast-paced environment and opportunities to grow in a not-for-profit healthcare organisation.

Qualifications

• Previous administration or HR support experience.
• Strong organisational and communication skills.
• Confidential handling of employee data and processes.

Responsibilities

• Provide end-to-end administrative support across the employee lifecycle.
• Coordinate recruitment activities and onboarding.
• Assist with HR systems, compliance and reporting.

Skills

Administration

Customer service

Communication

Confidentiality

Organisational skills

Tools

UKG Ready

Microsoft Office

Job description

People & Culture Administrator

Ballarat | Full-Time Permanent

Support Our People. Shape the Employee Experience.

Are you organised, people-focused and looking to build your career in Human Resources?

We're seeking a People & Culture Administrator to join our People & Culture team at UFS Healthcare. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support to employees and leaders.

As a key member of the People & Culture team, you'll provide end-to-end administrative support across the employee lifecycle, coordinate recruitment activities, assist with HR systems and compliance, and help deliver initiatives that contribute to a positive employee experience across UFS.

Whether you're already working in Human Resources or looking to take the next step into a People & Culture career, this is an excellent opportunity to gain exposure to a broad range of HR functions within a supportive and values-driven team.

What You'll Be Doing

People & Culture Administration

• Manage employee records and employment lifecycle transactions through UKG Ready, including onboarding, employment variations and staff exits.
• Support employees and managers with general People & Culture enquiries.
• Assist with probation reviews, parental leave, flexible work requests and casual conversion processes.
• Monitor compliance requirements, including licences, registrations and mandatory qualifications.
• Coordinate onboarding activities, induction administration, uniforms and new starter support.
• Contribute to People & Culture reporting, employee engagement initiatives and staff events.

Recruitment Coordination

Working closely with a People & Culture Business Partner to:

• Coordinate recruitment activities from requisition through to onboarding.
• Assist with writing and posting advertisements.
• Schedule interviews and communicate with candidates and hiring managers.
• Conduct candidate pre-screening activities.
• Coordinate reference checks, background checks and pre-employment documentation.
• Support the delivery of a positive and professional candidate experience.

Systems & Process Support

• Provide first-level support for UKG Ready enquiries.
• Assist with maintaining accurate HR records and workflows.
• Identify opportunities to improve systems, processes and employee experience.

Scheduling & Workforce Support

• Assist pharmacy operations with filling unplanned Pharmacy Assistant vacancies.
• Monitor staffing coverage and identify workforce gaps.
• Support work experience placements and workforce administration activities.

Team & Culture

• Support learning and development activities, training administration and team projects.
• Contribute to a collaborative, supportive and values-driven People & Culture team.
• Promote and demonstrate UFS's Guiding Principles in all interactions.

About You

• Previous experience in administration, customer service or a People & Culture/HR support role.
• Strong organisational skills and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• A customer-focused approach and genuine passion for helping people.
• Experience coordinating recruitment processes or a keen interest in recruitment.
• Confidence using systems and databases, with strong Microsoft Office skills.
• A commitment to confidentiality, professionalism and continuous improvement.

Why Join the People & Culture Team?

This role offers the opportunity to:

• Develop and grow your career in Human Resources within a supportive and experienced team.
• Gain exposure to a broad range of People & Culture activities across a large and diverse healthcare organisation.
• Build your knowledge of recruitment, employee relations, HR systems and workforce processes.
• Contribute to initiatives that positively impact the employee experience across UFS.
• Be part of a team that values collaboration, continuous improvement and making a genuine difference.

Why UFS Healthcare?

At UFS Healthcare, we're a not-for-profit organisation committed to empowering more people to live longer, healthier lives. We operate pharmacies, medical centres, optometry and other healthcare services across western Victoria, with a clear vision to expand access to high-quality integrated healthcare across our communities.

As a mutual organisation, profits are reinvested back into our services, people and community, ensuring the work we do has a lasting and meaningful impact.

What We Offer

• Competitive salary package
• Flexible work arrangements, including the ability to accrue RDOs
• Learning and development opportunities
• Staff discounts across UFS services
• A values-driven and supportive culture
• Opportunities for internal career progression