People and Office Coordinator

Flinders + Co; Melbourne; Sur place; AUD 55 000 - 75 000; Plein temps

Résumé du poste

Flinders + Co, an Australian-owned meat supplier based in Melbourne, seeks a capable People & Office Coordinator to support contracts, onboarding, HR records and office operations. You’ll work with managers across the business to keep processes on track and arrive at practical solutions.

The role is hands-on and fast-paced, with room to grow into broader People & Culture responsibilities. You’ll report to the General Manager and help ensure smooth people processes and an efficient office

Qualifications

• 1–3 years’ experience in HR, People & Culture, recruitment or office coordination.
• Solid foundation in HR or people administration.
• Strong administration skills and attention to detail.
• Comfortable handling confidential information and working with systems.

Responsabilités

• Prepare employment contracts and employee documentation.
• Coordinate recruitment, interviews and reference checks.
• Organise onboarding and inductions for new starters.
• Maintain personnel files and HR records.
• Keep leave, training and employee documentation up to date.
• Support managers with routine people and performance administration.
• Coordinate probation reviews and other recurring HR processes.
• Assist with payroll and employee information changes.
• Help maintain HR policies, templates and procedures.
• Organise training, meetings and staff activities.
• Coordinate office supplies, services and general office administration.
• Assist with internal communications and company initiatives.
• Collaborate with QA/WHS on compliance and safety matters.
• Help improve HR systems and processes.

Connaissances

HR coordination

Organisation

Administration

Microsoft 365

Stakeholder communication

Formation

Experience in HR/People & Culture

Outils

Spreadsheets

HR systems

Description du poste

Flinders + Co is an Australian owner-operated business supplying some of the world’s best meat to leading restaurants, butchers and food businesses across Melbourne and beyond.

We’re a team of around 60 people across production, warehousing, transport, sales, finance and administration. We’re growing, and we’re looking for a capable, organised People & Office Coordinator to help keep the people and administrative side of the business running properly.

This is a practical, hands‑on role. You’ll be the person making sure contracts are issued, new starters are properly onboarded, personnel records are up to date, recruitment processes keep moving, office administration gets done and managers have the support they need.

It’s a good opportunity for someone who has built a solid foundation in HR or people administration and wants a broader role with plenty of responsibility and room to grow.

The role

You’ll report to our General Manager and work closely with managers across the business.

A large part of the role is about organisation, follow-through and making things happen. We’re a fast‑moving business, so we need someone who is comfortable getting involved, keeping track of the detail and making sure important people processes don’t fall through the cracks.

• preparing employment contracts and employee documentation
• coordinating recruitment, interviews and reference checks
• organising onboarding and inductions for new starters
• maintaining personnel files and HR records
• keeping leave, training and employee documentation up to date
• supporting managers with routine people and performance administration
• coordinating probation reviews and other recurring HR processes
• assisting with payroll and employee information changes
• helping maintain HR policies, templates and procedures
• organising training, meetings and staff activities
• coordinating office supplies, services and general office administration
• assisting with internal communications and company initiatives
• working with our QA/WHS team where people administration overlaps with compliance and safety
• helping improve the systems and processes we use to manage our team

You won’t be expected to know everything from day one. For more complex employment relations or legal matters, you’ll have support from senior management and external advisers.

What we’re looking for

You’ll probably have 1–3 years’ experience in HR, People & Culture, recruitment, office management or a similar coordination role.

More important than having done every part of the job before is that you are:

• highly organised and good at keeping track of multiple things at once
• reliable with strong follow-through
• confident dealing with people at all levels of a business
• comfortable working with both office‑based and blue‑collar teams
• willing to ask questions and learn
• practical and able to solve everyday problems
• strong with administration and attention to detail
• comfortable using systems, spreadsheets and Microsoft 365
• able to handle confidential information appropriately
• friendly and approachable without being afraid to hold people accountable to a process

Some HR knowledge or experience with employment contracts, awards, recruitment or employee records would be highly regarded.

Experience in manufacturing, food, logistics, warehousing or another operational environment would also be useful, but isn’t essential.

Where the role can go

We see this as more than an administration job.

Initially, the priority is to create strong, reliable support around our existing people and office processes. As you learn the business and develop your capability, there will be scope to take ownership of more areas across People & Culture, systems and business processes.

For someone capable and ambitious, there is a genuine opportunity to build a long‑term career with us as Flinders + Co continues to grow.

Why Flinders + Co

Australian‑owned and operated business

growing company where you can see the impact of your work

broad role with genuine responsibility

direct access to senior management

opportunity to learn across HR, operations and business improvement

supportive, down‑to‑earth team

Port Melbourne location with on‑site parking

staff discounts on premium meat

Our team values are simple: Respect, 10/10 and One Team.

We want people who care about doing a good job, support the people around them and look for better ways of doing things.