Payroll Project Manager | YMCA Head Office

YMCA Brisbane; Brisbane; Hybrid; AUD 140,000 - 180,000; Full time

Benefits offered by this job

Salary packaging up to $18,900

Flexible WFH up to 2 days

Free gym membership

Employee Benefits Program

Discounts on OSHC and Day Care

Discounted banking and loans

Discounted private health insurance

Opportunity to participate in Y -s

Counselling Employee Assistance

Job summary

YMCA Brisbane in Brisbane's Fortitude Valley is seeking a Payroll Implementation Project Manager for an 18-month full-time fixed-term contract. You will oversee end-to-end delivery of a payroll system replacement, leading planning, requirements, procurement, design, integrations, data migration, testing, cutover and change management.

Bring strong payroll operations knowledge and extensive project leadership skills to coordinate vendors, partners and internal stakeholders, ensuring on-time,

Qualifications

• Experience leading payroll/workforce management system implementations end-to-end.
• Strong understanding of payroll operations, controls and risk.
• Proven ability to manage complex projects with multiple stakeholders.

Responsibilities

• Lead governance, delivery of project scope, schedule and budget.
• Coordinate all workstreams with internal stakeholders and external partners.
• Oversee requirements, procurement, solution design and configuration.
• Manage data migration, testing, cutover and go-live activities.
• Drive change, readiness and user adoption across the business.

Skills

Payroll systems

Project leadership

Stakeholder engagement

Data migration

Job description

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Payroll Project Manager | YMCA Head Office

Y Queensland are recruiting for a Payroll Implementation Project Manager on a 18 month Full-Time Fixed-Time contract to join our team located in Fortitude Valley.

As a Payroll Implementation Project Manager with the Y Queensland, you will hold end-to-end responsibility for the delivery of the Payroll System Replacement Project. This role will lead all major implementation workstreams including project planning, business requirements, procurement, solution design, vendor and implementation partner management, integrations, data migration, testing, cutover, change and the transition to operations.

What will my time look like?

Project Governance & Delivery

• Accountable for delivery of project scope, schedule and budget.
• Lead all project workstreams and coordinate activities across internal stakeholders, vendors, third-party implementation partners and systems.

Business Requirements & Process Design

• Develop the business requirements approach and workshops in consultation with the Chief People Officer and relevant stakeholders.
• Facilitate business requirements workshops with relevant stakeholders.

Procurement, Solution Design & Configuration

• Lead solution design with the selected vendor and third-party implementation partners, ensuring approved business requirements are translated into the proposed solution.
• Use approved business requirements to lead the market evaluation, procurement and selection of the new payroll system, as well as any associated implementation partners.

Integration & Data Migration

• Lead HR ecosystem integration activities, including required changes to workflows and data flows across SuccessFactors, the incoming payroll system and Human Force.
• Lead end-to-end data migration strategy and delivery, including source assessment, data mapping, cleansing, transformation, trial migrations, reconciliation, validation and final cutover.

Testing, Assurance & Cutover

• Lead the testing strategy and execution, including system testing, integration testing, user acceptance testing, payroll reconciliation and parallel payroll runs.

Change, Readiness & Transition

• Lead user readiness, training, communications and adoption activities with relevant business and change stakeholders.

Am I a good match?

• Demonstrated experience leading complex payroll and/or workforce management system implementation projects end-to-end.
• Strong understanding of payroll operations, controls, and implementation risks in complex award and/or enterprise agreement environments.
• Demonstrated experience leading business requirements definition and producing high-quality project documentation, including project plans, business requirements, RAID, governance, testing, migration, cutover, and handover artefacts.
• Experience leading integrations across payroll, time and attendance, and HRIS platforms.
• Strong project management capability with accountability for scope, schedule, budget, risk, and delivery outcomes.
• Strong stakeholder engagement, workshop facilitation, and communication skills.
• Proven ability to manage system selection, procurement, vendors, and third-party implementation partners.
• Demonstrated experience leading data migration, testing, parallel payroll, cutover, and go-live activities with a strong focus on accuracy, controls, and risk management.

What’s in it for you?

You will have the opportunity to lead an impactful payroll project, drive process improvements and collaborate with teams across the organisation. Be part of a supportive, values-led environment where your expertise helps create positive change while contributing to the Y's mission of building stronger communities.

Here’s what on offer

• Enjoy up to $18,900 per year to be salary packaged tax-free for everyday living expenses, meals and entertainment as part of a non-for-profit organisation
• Join a supportive, inclusive and passionate team in an organisation making a difference.
• Flexible working arrangement, up to 2 days of working from home
• Free gym membership which includes our fitness classes
• Employee Benefits Program
• Discounts for all Y OSHC Services and Day Care Facilities
• Discounted banking and loan rates
• Discounted private health insurance with Medibank
• Opportunity to participate in and give back to Y programs
• Counselling Employee Assistance Program

We are an inclusive workplace and welcome people from all backgrounds to apply. We all belong at the Y!

At the Y, we are committed to empowering all children and young people to feel safe and be safe. As a Child Safe organisation, all our candidates must have or obtain a working with children check.

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.