Payroll Officer & Office Manager

Laverton Cold Storage; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Laverton Cold Storage (LCS) is seeking a Payroll Officer & Office Manager to run the daily office operations at our Truganina site. You will manage the weekly payroll, payroll reporting, and HR support under supervision of the CFO.

The role combines payroll responsibility (40%) with office management and accounts payable (60%), requiring strong accuracy, communication, and organisation. Working hours are 8am–4pm, Mon–Fri, with Australian working rights and a police check.

Qualifications

• Payroll experience, including payroll processing and reporting.
• Strong communication skills, both written and verbal.
• Excellent attention to detail and time management.

Responsibilities

• Payroll duties including weekly processing, reporting and pay inquiries.
• Office management and front-of-house duties at the Truganina facility.
• Accounts payable processing and liaison with suppliers; onboarding and HR support.

Skills

Payroll processing

Communication skills

Attention to detail

Time management

Microsoft Office

Tools

MYOB

Job description

Established in 1975, Laverton Cold Storage (LCS) is a growing, Australian family owned and operated dry, cold and freezer storage, logistics and distribution provider servicing medium to large food producers and import/export clients. With specialty facilities in Truganina including a new purpose built facility that's just opened, we are experts in providing temperature-controlled cold storage warehousing. We pride ourselves on innovation and our commitment to excellence, utilising the latest cold storage warehousing and distribution technology and recognise that our employees' professionalism and commitment is what sets us apart.

We have an exciting opportunity for experienced and motivated Payroll Officer & Office Manager to join our friendly team. The role is responsible for running the day-to-day activities of the office, preparation and control of the weekly payroll (using Employment Hero), accounts payable and providing administrative support where required. The successful candidate will support the Chief Financial Officer, leading payroll and assisting with finance as well as assisting the HR team. The role is based at our Truganina site and is crucial for the smooth operation of the payroll, finance and office management function.

The ideal candidate will be a team player and have experience in running an inhouse payroll function, office management and accounts payable. Be personable, proactive, detail-oriented, efficient and capable of multi-tasking with a hands-on approach and meticulous admin skills.

Our organisation offers a friendly, productive working environment with lots of opportunities for growth for the right candidate.

Duties include:

Payroll (Approx 40%):

Prepare the weekly payroll and payroll reporting to management

Provide training and guidance to the HR assistant who assists in supporting the weekly payroll preparation

Timesheet reviews – actioning rejected timesheets, amending timesheets as required, approving overtime

Check the invoices for external labour hire agencies against TMS

Manage payroll related payments to external organisations including Child Support & the ATO

Prepare payroll journals in MYOB

Processing termination/ resignation payments

Assisting with leave request reviews

Payment summaries (end of financial year)

Monitoring payroll inbox and responding to pay enquiries

Processing superannuation weekly

Onboarding - reviewing new starter profiles/set up

Assisting with Employee documentation control and the onboarding processes

Office Management, Administration & Accounts Payable (Approx 60%):

Reception and running the front office at the main Truganina facility

Accounts payable for some suppliers where not controlled by our offshore AP function (inc. labour hire agencies, MHE suppliers & container transport)

Office/operational department ordering & stock control (uniforms, stationary & general operational supplies)

Monthly auditing (swipe cards, systems, invoices)

Access card control

Responding to invoice enquiries

Assisting Accounts Receivable with customer on charges

Our ideal candidate will have:

Payroll experience (Employment Hero advantageous but not essential)

Finance or accounts payable experience preferred

Excellent communication skills (both written and verbal) and a pleasant, professional phone manner

Previous exposure to or experience with MYOB software (advantageous but not essential)

Strong attention to detail, initiative, time management and follow through

Strong computer skills and proficiency in the Microsoft Office suite & industry web tools

A strong sense of accountability and responsibility

Logistics industry experience or knowledge would be beneficial

Working Hours: 8am to 4pm Monday-Friday but flexibility to work extended hours may be required depending on business needs.

Australian working rights and a police check are required for this position.

We value experience and are passionate about building a professional team that embraces challenges and works with a shared vision.

We kindly request that there are no unsolicited resumes or approaches from recruitment agencies. LCS will not be responsible for any fees related to unsolicited resumes.