Payroll Officer

Learning Links; Sydney; On-site; AUD 42,000 - 66,000; Part time

Benefits offered by this job

Salary packaging up to $18,549 a year

Career pathway program

12 weeks’ parental leave for primary/2

Employee Assistance Program

Parking reimbursement

Device claims

Rewards and team events

Job summary

Learning Links is seeking a part-time payroll administrator based at our Alexandria office to run fortnightly payroll end to end using Employment Hero and Paycat. You will set up time and attendance, keep rosters accurate and help managers stay compliant with STP, PAYG and salary packaging.

The role supports clinicians and education teams across services with a focus on accuracy, confidentiality and timely payslips for a 3-day weekly schedule.

Qualifications

• At least 2 years in end-to-end payroll processing.
• Strong knowledge of Australian payroll compliance including awards and EA.
• Hands-on pay run experience in cloud payroll systems such as Employment Hero/KeyPay.
• Experience setting up time and attendance and rostering rules for casual staff.

Responsibilities

• Run payroll end to end for fortnightly cycles in Employment Hero and Paycat.
• Stay compliant with STP, PAYG, superannuation and salary packaging.
• Manage pay rates, allowances and annual award increases.
• Set up time and attendance in Employment Hero and adjust rostering rules.
• Support rostering managers with templates, checks and troubleshooting.
• Assist staff with Employment Hero app use for payslips and leave requests.
• Explain pay queries and fix root causes of discrepancies.

Skills

Payroll processing

Australian payroll compliance

Employment Hero/KeyPay

Time & attendance rostering

Education

Payroll/HR/finance qualification desirable

Tools

Employment Hero

Paycat

KeyPay

Job description

Every employee at Learning Links is paid correctly because someone got the details right. At Learning Links, you will run our fortnightly payroll end to end, set up time and attendance in Employment Hero and support managers with rostering, so our people can focus on helping children and families.

A shared focus on children’s learning

For more than 50 years, Learning Links has supported children with learning difficulties. Our work brings together psychology, speech pathology and education, in partnership with families and schools.

Based at our Office in Alexandria, you will work with the Finance and People & Culture teams, and managers across our clinics, schools and early learning services. This is a permanent part-time role (3 days per week). You will use Employment Hero and Paycat to pay people fortnightly across allied health, education, early learning and corporate services.

A role you can own and improve

• Run payroll end to end - Preparing every fortnightly pay run accurately and on time in Employment Hero and Paycat.
• Stay compliant - Meeting STP, superannuation (including Payday Super), PAYG and salary packaging obligations on time.
• Manage pay rates - Keeping rates and allowances accurate and applying annual SCHADS Award and EA increases on time.
• Set up time and attendance in Employment Hero - Turning SCHADS award and Enterprise Agreement rules into timesheet, approval and shift settings.
• Support rostering - Giving managers templates, rule checks and troubleshooting while they stay in charge of their rosters.
• Support staff to use the Employment Hero app - Helping people record time, request leave and view their payslips with confidence.
• Answer pay questions with clear explanations, and fix the root cause of any discrepancy.
• Protect and improve - Keeping sensitive payroll data confidential and finding better ways to work with IT, People & Culture and our system providers.

What you will bring

• At least 2 years’ experience in end-to-end payroll processing.
• Strong working knowledge of Australian payroll compliance including awards and Enterprise Agreements, PAYG, STP, Payday Super and leave entitlements.
• Hands‑on pay run experience in a cloud payroll system such as Employment Hero (or KeyPay), including allowances, deductions and salary packaging.
• Time and attendance experience setting up timesheets, approval workflows and pay rules, with an understanding of rostering rules for casual and sessional staff.

Experience we value. Skills we can help you build.

• Employment Hero and Paycat experience is desirable, not essential. If you have used similar payroll systems, we can support you to build this capability through training and hands‑on practice.
• A payroll, HR or finance qualification is desirable, not essential. A tertiary qualification or payroll certification is welcome. We can support your ongoing development. Experience in not‑for‑profit, health or education payroll will also help you stand out.

You will have exceptional accuracy, strong reconciliation skills and complete discretion with confidential information. You communicate clearly with employees and managers, and you can meet fixed pay‑run deadlines in a part time schedule with a proactive, collaborative and positive approach.

What’s on offer

• Salary packaging of up to $18,549 a year for eligible employees, plus novated leasing
• Pathways to Purpose, our career pathway program
• 12 weeks’ employer‑paid parental leave for primary and secondary carers
• A free, confidential Employee Assistance Program
• Parking reimbursement and portable device claims
• Reward and recognition, service awards and team events

Child Safety

Learning Links is a child‑safe organisation committed to the safety, welfare, wellbeing, rights and best interests of children and young people as the paramount consideration.

Successful applicants will be required to complete:

• Working with Children Check