Payroll Officer

Karara Mining Limited; City Of Greater Geraldton; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

On-the-job training

Development programs

Salary sacrifice options

Job summary

Karara Mining Limited (KML) in Western Australia’s CBD invites an experienced Payroll Officer to join our HR team. The role focuses on payroll processing and supporting HR functions, with ~80% payroll duties and 20% HR administration, reporting, and system maintenance.

You will ensure accurate employee records, contribute to policy documentation, and support audits, compliance, and reporting across INX, SAP, and Definitiv Payroll.

Qualifications

• Experience in payroll or payroll administration.
• Advanced MS Office skills, especially Excel.
• Experience with SAP and Definitiv Payroll is desirable.
• Strong communication and time management abilities.
• Ability to maintain accurate employee records and compliance.

Responsibilities

• Manage end-to-end monthly payroll runs.
• Onboard new employees into payroll systems.
• Support monthly HR-related accruals.
• Manage SAP modules including POs, receipting and invoicing.
• Prepare employee variation letters.
• Maintain Headcount Budget and Organisational Chart.
• Prepare weekly/monthly financial reports.
• Audit personnel data across systems.

Skills

Payroll experience

Advanced MS Office

Communication skills

Time management

Relationship building

Education

Payroll qualifications

Tools

SAP

Definitiv Payroll

Job description

Karara Mining Limited (KML) is an Ansteel Group company formed as a joint venture with Gindalbie Metals Limited. Ansteel is one of the largest iron ore producers and steel makers in China. Located 200km south-east of Geraldton, Western Australia, Karara is the largest mining operation and the first major magnetite mine in the Mid-West. It produces a premium, high-grade concentrate product for export to steelmakers.

The opportunity

We are excited to offer an opportunity for a Payroll Officer to join our dynamic HR team at our CBD office. The ideal candidate will possess comprehensive expertise in all facets of payroll processing and be equipped to provide pivotal support across our HR functions, contributing to our dynamic organisational success.

Approximately 80% of the role is dedicated to payroll activities, with the remaining 20% supporting HR administration, reporting and system maintenance.

In this role, you will deliver seamless administrative support throughout every stage of the employee lifecycle, assist the HR team with a variety of administrative tasks, and oversee essential functions such as reporting, system operations, compliance, and audits. Additionally, you will be responsible for documenting HR policies and procedures meticulously, ensuring the accurate maintenance of employee records within our database.

To be successful in the role, the following is essential:

• Relevant qualifications in Payroll or similar (HR is desirable)
• Previous demonstrated experience in a payroll / administrative position
• Experience with SAP/and Definitiv Payroll systems is highly desirable
• Advanced knowledge of the Microsoft Office suite including Word, Excel, PowerPoint, and Visio
• Excellent verbal and written communication skills, with strong ability to prioritise competing deadlines
• Demonstrated initiative and meticulous attention to detail are essential qualities
• Strong time management and organisational skills
• Ability to build effective relationships with team members and other key stakeholders at all levels of the organisation
• Strong focus on delivering a high level of customer service

To be eligible to apply for this role you must be legally permitted to work permanently in Australia.

Key Duties include (but are not limited to):

• Managing the end-to-end process of monthly payroll runs and additional pay runs when necessary
• Enter new & update existing employees onto payroll systems as per employment contracts
• Supporting the Finance Department in processing monthly HR-related accruals
• Managing departmental SAP systems including generating purchase orders, receipting, invoicing, and liaising with suppliers
• Preparing and distributing employee variation letters
• Overseeing and updating the Company's Headcount Budget and Organisational Chart
• Preparing weekly and monthly financial reports
• Creating ad hoc financial data and related documentation such as cost analyses and reports as needed
• Performing database audits to verify accurate and consistent personnel data across all platforms including INX, SAP, Definitiv Payroll, Organisational Chart, and Headcount Budget

What we offer

• A permanent position working directly for Karara Mining Limited
• On-the-job training opportunities and development programs to further your technical and leadership skills
• The ability to salary sacrifice flights, parking, super and novated leasing etc.

To learn more about, please visit www.kararamining.com.au