Payroll Coordinator

HammondCare; Sydney; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid working

14 weeks parental leave

Salary packaging benefits

Counselling support

Referral bonuses

Job summary

HammondCare is seeking a Payroll Coordinator for a fixed-term 12-month contract with hybrid work options. The role supports fortnightly payroll across multiple sites, maintaining accurate records and ensuring compliance with legislation. The position can be based in St Leonards, Sydney or other HammondCare sites in Melbourne.

You will work closely with the payroll team to deliver a high-quality service, develop system proficiency, and drive process improvements in a multi-site environment.

Qualifications

• Minimum two years’ Australian payroll experience.
• Strong experience in process improvement, quality and compliance.
• Strong organisational, time management and attention-to-detail skills.
• Experience using UKG, Workday, Chris21/iChris is highly regarded.

Responsibilities

• Support the fortnightly payroll processing with accuracy across changes, leave and deductions.
• Maintain up-to-date payroll records and ensure timeliness of data.
• Assist with payroll compliance under legislation, Awards and Agreements, tax and superannuation.
• Provide timely payroll support to employees and managers, including Workday and UKG queries.
• Develop proficiency in UKG and other payroll systems and troubleshoot issues.
• Contribute to continuous improvement and teamwork within the payroll function.

Skills

Australian payroll knowledge

Process improvement

Stakeholder management

Problem solving

Tools

Chris21/iChris

KRONOS Dimensions

Workday

UKG

Job description

About us

HammondCare provides expert aged care, home care, dementia care and palliative care for older people, regardless of circumstances, beliefs, background or financial situation. We are led by our not-for-profit, Christian foundations and backed by research and clinical expertise. When it comes to our people – those we serve and those who serve – we are committed to inclusion across race, culture, ethnicity, gender, sex, sexuality, religion and ability. In our innovative residences, our hospitals, or in client homes, we aim to set the global standard of relationship-based care for older people with complex needs. We’ve been caring for people for over 90 years – so, if you love to care, join us, and make a career move that matters. It's not just care, it's HammondCare.

What we can offer you

We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including:

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
• Additional leave purchase options and 14 weeks paid parental leave
• Flexible working options, including hybrid arrangements
• Discounts on everyday products and services
• Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
• Free access to independent counselling support for employees and families
• Health & Wellbeing programmes
• Reward & Recognition programmes
• Referral bonuses
• Career and professional development opportunities

About the Opportunity

The role of the Payroll Coordinator provides a high standard of support to enable successful and smooth payroll processing across HammondCare Residential. The Payroll Officer assists in the process and maintenance of accurate and up to date payroll records and contributes to ensuring HammondCare meets legislative requirements, in addition to supporting with the running of payroll operations each fortnight and weekly adjustment run. This is a fixed term contract for 12 months with hybrid working opportunities. The role can be based at St Leonards in Sydney or either Malvern, Caulfield or Yarraville in Melbourne.

How you’ll make an impact

Payroll Processing & Administration

• Support the accurate and timely processing of the fortnightly payroll, including employee changes, leave, deductions and other payroll transactions
• Maintain accurate employee payroll records, ensuring new starter information, leave balances and payroll data are processed correctly and on time
• Process termination payments, ETPs, overpayment recoveries, purchased leave and other payroll calculations and entitlements
• Prepare payroll reports and provide ad hoc reporting as required

Payroll Compliance

• Support payroll compliance with relevant legislation, Awards and Agreements, including PAYG tax, superannuation, salary sacrifice and other statutory or authorised deductions
• Maintain current knowledge of payroll legislation, processes, procedures and best practices through ongoing learning and use of training and process documentation

Employee & Manager

• Provide timely and professional payroll support and guidance to employees and managers, including queries relating to Workday and UKG (Time & Attendance)
• Manage Salesforce payroll cases professionally and efficiently, working towards independently resolving enquiries where appropriate
• Deliver a professional, accurate and customer-focused payroll service to employees and stakeholders

Payroll Systems & Problem Solving

• Develop proficiency in UKG and other payroll systems, including investigating and troubleshooting payroll and time and attendance issues
• Build technical payroll knowledge and problem-solving capability to independently manage increasingly complex payroll matters
• Identify issues and work collaboratively to support effective and accurate payroll outcomes

Teamwork & Continuous Development

• Work collaboratively with the Payroll team and broader business to achieve payroll objectives and provide a high-quality service
• Strengthen payroll knowledge through ongoing learning, training and practical application
• Contribute to a culture of continuous improvement, knowledge sharing and teamwork

About you

Commitment to engage with and align to HammondCare’s Christian Mission, Motivation and Mission in Action

• Minimum two years’ Australian payroll experience, with sound end-to-end payroll knowledge and understanding of payroll best practices
• Strong experience in process improvement, quality and compliance.
• Strong organisational, time management and attention-to-detail skills, with the ability to deliver accurate, high-quality work
• Demonstrated critical thinking and problem-solving skills
• Ability to build effective stakeholder relationships, influence outcomes, and work both independently and collaborativel
• Experience using Chris21/iChris and KRONOS/KRONOS Dimensions is highly regarded.
• Relevant industry experience is desirable.
• Desirable Experience in aged care / health settings
• Experienced in operating effectively in a multi-site environment.
• Experience using iChris/Chris21, Workday, or UKG

Pre-Employment Checks

All short-listed applicants for these positions will be asked to consent to a criminal record check and reference checks.

Additional Information

We provide expert aged care, home care, dementia care and palliative care for older people, regardless of circumstances, beliefs, background or financial situation, led by our not-for-profit, Christian foundations and backed by research and clinical expertise. We’ve been caring for people for over 90 years, recruiting and developing passionate team members who can support older people through some of life’s most difficult circumstances. Whether it’s in our innovative residences, our hospitals, or at home, from the most complex situations to just offering a little help, we bring the same skill, experience and compassion to all we do. It's not just care, it's HammondCare.

We also offer generous scholarships for higher education, along with programs designed to develop leadership and management skills. Plus, enjoy a $1,000 bonus for successful employee referrals.

When you need additional support, our Employee Assistance Program provides free, confidential counselling sessions, ensuring you have the resources to thrive.

HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.