Payroll & Administration Specialist — Darwin

Hastings Deering (Australia) Ltd; Darwin; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Career development

Work-life balance

Long-term stability

Leadership development

Health & wellbeing

Job summary

Hastings Deering (Australia) Ltd is seeking an experienced Administrator to join our team in Darwin, NT, supporting day-to-day payroll and administrative functions that keep our operations running smoothly.

This permanent full-time role is Monday to Friday, 38 hours per week, with a focus on payroll processing, rostering, and responsive employee inquiries within a large Caterpillar dealership network.

Qualifications

• Minimum 1 year of experience in an administration or business support role.
• Strong computer skills with Microsoft Office applications.
• Exposure to ERP systems, with AX Dynamics experience advantageous but not essential.
• Industry experience in mining/heavy equipment or similar environments is highly regarded.
• Excellent interpersonal skills with the ability to support stakeholders and employees.
• High attention to detail when handling payroll and administrative documentation.
• Certificate or qualification in Office Administration, Business Administration, or related discipline is desirable.

Responsibilities

• Manage payroll administration – Provide payroll support to operational teams, ensuring accurate and timely processing of employee information.
• Process timecards and leave requests – Review and process timecards, leave forms, and payroll documentation for each pay cycle.
• Monitor employee rosters – Maintain and monitor workforce rosters to support operational requirements.
• Support employee enquiries – Assist employees with payroll, leave, and Enterprise Agreement queries in a professional and timely manner.
• Maintain compliance and safety standards – Ensure quality processes and safety procedures are consistently applied within administrative functions.
• Provide general administrative support – Assist the Administration Team Leader and broader team with ad hoc administrative tasks as required.

Skills

Administrative experience

Microsoft Office

ERP systems

AX Dynamics

Industry experience

Communication skills

Attention to detail

Education

Office Administration qualification

Tools

AX Dynamics

Job description

Hastings Deering (Australia) Ltd is seeking an experienced Administrator to join our team in Darwin, NT, supporting day-to-day payroll and administrative functions that keep our operations running smoothly.

This permanent full-time role is Monday to Friday, 38 hours per week, with a focus on payroll processing, rostering, and responsive employee inquiries within a large Caterpillar dealership network.