Administrator

Sime Darby; Darwin; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Career development

Work-life balance

Long-term career

Leadership development

Innovation

Global opportunities

Health & wellbeing support

Team culture

Parental leave

Insurance

Job summary

Hastings Deering (Australia) Ltd in Darwin, NT is seeking an experienced Administrator to support payroll and day-to-day administrative functions. This permanent full-time role (38 hours per week, Monday to Friday) sits within a leading Caterpillar dealership network across Australia.

You will handle payroll processing, timecards, leave, rosters, and employee inquiries while ensuring compliance and safety in administrative procedures.

Qualifications

• Minimum 1 year of experience in an administration or business support role.
• Strong Microsoft Office proficiency.
• Exposure to ERP systems; AX Dynamics experience advantageous.

Responsibilities

• Manage payroll administration and payroll processing for the workforce.
• Process timecards and leave requests.
• Monitor employee rosters to support operations.
• Assist employees with payroll, leave, and inquiries.
• Maintain compliance and safety in administrative tasks.
• Provide general administrative support to the Administration Team.

Skills

Administrative experience

Microsoft Office

ERP systems

Industry knowledge

Communication skills

Attention to detail

Office Administration qualification

Education

Certificate in Office Administration

Tools

AX Dynamics

Job description

Hastings Deering (Australia) Ltd

Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER.

We’relooking for an experienced Administrator to join our team in Darwin, NT , supporting the day-to-day payroll and administrative functions that keep our operations running smoothly. This is a Permanent Full-Time, Monday to Friday role working 38 hours per week.

Who are we and why work with us?

Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

When you join our team at Hastings Deering,you’llbenefitfrom:

• Competitive Salary & Security – A rewarding salary package with yearly reviews, plus a 24.5% NT Area Allowance and a range of benefits designed to support your health, well-being, and financial security.
• Training & Career Development – Opportunities for training, mentorship, and career development specific to your role.
• Flexibility & Work-Life Balance – Flexible working arrangements that support a healthy balance between your personal and professional commitments.
• Stable & Long-Term Career – Benefit from the security of a stable, long-term position with a leading OEM.
• Leadership Development – Access to ongoing leadership and professional development opportunities.
• Innovation & Improvement – Be part of a business focused on continuous improvement and operational excellence.
• Global Opportunities – Access to growth opportunities at a regional, national, and international level through our global Sime network.
• Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental, and financial health, including our Employee Assistance Program, free health checks, and discounted private health insurance.
• Team & Culture – Join a collaborative and inclusive team environment that values connection and support.
• Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers.
• Insurance Benefits – Salary continuance insurance.

What you’ll be doing:

As an Administrator at Hastings Deering, you will:

• Manage payroll administration – Provide payroll support to operational teams, ensuringaccurateandtimelyprocessing of employee information.
• Process timecards and leave requests – Review and process timecards, leave forms, and payroll documentation for each pay cycle.
• Monitor employee rosters – Maintain and monitor workforce rosters to support operational requirements.
• Support employee enquiries – Assist employees with payroll, leave, and Enterprise Agreement queries in a professional andtimelymanner.
• Maintain compliance and safety standards – Ensure quality processes and safety procedures are consistently applied within administrative functions.
• Provide general administrative support – Assist the Administration Team Leader and broader team with ad hoc administrative tasks asrequired.

What you’ll need:

A successful teammate will have experience in:

• Administrative experience – Minimum 1 year of experience in an administration or business support role.
• Microsoft Officeproficiency – Strong computer skills withdemonstratedexperience using Microsoft Office applications.
• Systems knowledge – Exposure to ERP systems, with AX Dynamics experienceadvantageousbut not essential.
• Industry understanding – Previous experience within mining, heavy equipment, or similar operational environments and familiarity with workforce rosters highly regarded.
• Strong communicationskills – Excellent interpersonal skills with the ability to effectively support stakeholders and employees.
• High attention to detail – Ability tomaintainaccuracy when handling payroll and administrative documentation.
• Relevant qualifications – Certificate or qualification in Office Administration, Business Administration, or a related discipline is desirable.

Interested? Here’s What’s Next:

Ifyou’reinterested in growing your career with a large OEM,we’dlove to hear from you!

Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National PoliceCheckand a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.