Part-Time Surgical Secretary

seek.com.au; Melbourne; On-site; AUD 36,000 - 60,000; Part time

Job summary

seek.com.au is seeking a warm and detail‑oriented Medical Secretary to join our Urogynaecology team in East Melbourne. This part-time role is two days per week with the potential to increase hours, and requires a minimum of two years’ medical secretarial experience, ideally in private practice with gynae exposure.

You will handle appointment bookings, patient communications, billing, and theatre coordination in a modern, paperless clinic environment.

Qualifications

• Must have minimum two (2) years Medical Secretarial experience.
• Private Specialist experience is mandatory – Gynae surgical experience viewed favourably.
• Applicants with no experience will not be considered.

Responsibilities

• Working in a paperless practice.
• Meeting and greeting patients on arrival to practice.
• Effective management of emails and phone calls in a courteous manner.
• Booking consultation appointments.
• Arranging procedure dates and providing relevant information to patients.
• Ensuring operating theatre lists are compiled and submitted to relevant parties (hospitals, anaesthetists, surgical assistants) in a timely manner.
• Billing and invoicing of consultations and procedures.
• Receipting of payments and banking.
• Other tasks and responsibilities as required by the surgeon and physiotherapists.

Skills

Organisational skills

Interpersonal skills

Attention to detail

Under pressure

Independent worker

Communication

Tools

Gentu

Cliniko

Job description

This is a part-time position for two days a week, with the provision of increasing working hours in the future. Do you adore providing the extra personalized care that our patients are always looking for? Are you proud of your attention to detail skills? Then we want to hear from you! Job commencement November 2026

About us

This is an outstanding opportunity to join our bustling and rapidly expanding Urogynaecology team in East Melbourne. Our team comprises a warm and approachable Urogynaecologist, enthusiastic Women's Health Physiotherapists, and a supportive and highly experienced secretaries. We are looking for a warm and welcoming professional with excellent administrative skills and a passion for patient care to enhance our current team. You do not want to miss the exceptional opportunity to work in our modern and progressive practice!

Requirements

• Experience with Gentu and Cliniko cloud-based medical software is desirable but training can be provided
• Experience in theatre administration duties such as surgical bookings, quotes and billings double be viewed favrourably but training can be provided
• Excellent organisational and interpersonal skills
• Able to work independently as part of the team
• Ability to work with a high level of accuracy and attention to detail under pressure
• Available to cover leave for other staff with notice (this is extremely important to sustain the administrative role)

Key responsibilities

• Working in a paperless practice
• Meeting and greeting patients on arrival to practice
• Effective management of emails and phone calls in a courteous manner
• Booking consultation appointments
• Arranging procedure dates and providing relevant information to patients
• Ensuring operating theatre lists are compiled and submitted to relevant parties (hospitals, anaesthetists, surgical assistants) in a timely manner
• Billing and invoicing of consultations and procedures
• Receipting of payments and banking
• Other tasks and responsibilities as required by the surgeon and physiotherapists

Experience

• Must have minimum two (2) years Medical Secretarial experience
• Private Specialist experience is mandatory – Gynae surgical experience viewed favourably
• Applicants with no experience will not be considered

Working hours

Our surgeon working on a four weekly cycle, the days can fluctuate during this cycle, but mainly consist of

• Alternate Tuesdays (12pm- 6pm )
• Alternate Wednesdays (8am-4pm)
• Thursday weekly (9am to 5pm)

Working hours may be increased to 5 days a week to cover staff leave

Only successful applicants will be contacted for an interview