Part-Time Receptionist – CBD Office, 0.8 FTE

MYHFW; Melbourne; On-site; AUD 45,000 - 60,000; Part time

Benefits offered by this job

Market-competitive remuneration

Health & Wellbeing initiatives

Paid Parental Leave (26 weeks)

Beautiful office in the CBD

Job summary

HFW is seeking a Receptionist for a permanent part-time position (0.8 FTE) based in Melbourne. The role involves a 50/50 split between front-of-house duties and administration, acting as the first point of contact for clients and visitors, and supporting office services under the Melbourne-based supervisor.

The successful candidate will work four days a week (Mon-Thu) 8:30am–5:30pm on-site, with duties spanning greeting, calls, catering coordination, meeting room management, and general office

Qualifications

• Previous experience in a client-facing role within a corporate or professional services environment.
• Professional and friendly approach with excellent customer service skills.
• Strong organisational skills and the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• A proactive, hands-on attitude and willingness to assist across a variety of tasks.
• Intermediate Microsoft Office skills and confidence learning new systems.
• Strong attention to detail and commitment to maintaining high standards.

Responsibilities

• Greet clients and visitors, ensuring a warm, professional and positive first impression.
• Manage incoming phone calls and messages efficiently and courteously.
• Provide hospitality arrangements, including ordering and coordinating catering for meetings and visitors.
• Maintain reception, meeting rooms and client-facing areas to a consistently high standard.
• Manage meeting room bookings and daily schedules.
• Prepare meeting rooms and provide basic video conferencing support as required.
• Assist with internal and client events, including attendee lists, name tags and event logistics.
• Coordinate catering and other event requirements.
• Manage incoming and outgoing mail, couriers and deliveries.
• Administer visitor passes and after-hours access requests.
• Order and maintain stationery, office supplies and branded merchandise.
• Support office amenity management by ensuring kitchens and communal areas are well maintained, supplies are replenished, and coffee machines are cleaned and operational.

Skills

Client-facing

Customer service

Organisation

Verbal & written communication

Proactive

Microsoft Office

Multitasking

Tools

Microsoft Office

Job description

HFW is seeking a Receptionist for a permanent part-time position (0.8 FTE) based in Melbourne. The role involves a 50/50 split between front-of-house duties and administration, acting as the first point of contact for clients and visitors, and supporting office services under the Melbourne-based supervisor.

The successful candidate will work four days a week (Mon-Thu) 8:30am–5:30pm on-site, with duties spanning greeting, calls, catering coordination, meeting room management, and general office