Part-Time Office Administrator – Construction (School Hours)

Heavy Duty Enterprises Pty Ltd.; Sydney; On-site; AUD 45,000 - 52,000; Part time

Benefits offered by this job

Company phone and laptop

One-on-one training

Job summary

Heavy Duty Enterprises Pty Ltd. in Seven Hills, Sydney, is seeking a part-time Office Administrator to support our growing civil and earthworks team. You’ll handle calls, emails and quotes, log enquiries, and book site visits while coordinating with the director on site.

Hours are Monday to Friday, 9:00am to 2:30pm (about 25 hours/week). You’ll use ServiceM8, Xero and Monday.com, and will receive a company phone and laptop. There is a clear path to more hours as the business expands.

Qualifications

• Experience in office administration or coordination.
• Experience in a construction, civil, trades or service business is highly regarded.
• Strong communication and organizational skills.
• Ability to manage schedules and adapt to changes on site.
• Attention to invoices and records.
• Reliable with a practical, finish-what-you-start attitude.

Responsibilities

• Answering calls, texts and emails, logging enquiries and booking site visits for quotes.
• Following up quotes by phone, text and email and converting enquiries to bookings.
• Dealing with builders, developers, strata managers and homeowners.
• Setting up jobs in ServiceM8 and maintaining crew/schedule.
• Liaising with suppliers and subcontractors.
• Preparing and lodging council paperwork for pool removals (CDCs).
• Keeping job records, site photos and completion documents up to date.
• Raising invoices, chasing overdue payments and attaching receipts in Xero.
• Processing weekly timesheets and maintaining compliance documents.

Skills

Office administration

Coordination

Client communication

Tools

ServiceM8

Xero

Monday.com

Job description

Heavy Duty Enterprises Pty Ltd. in Seven Hills, Sydney, is seeking a part-time Office Administrator to support our growing civil and earthworks team. You’ll handle calls, emails and quotes, log enquiries, and book site visits while coordinating with the director on site.

Hours are Monday to Friday, 9:00am to 2:30pm (about 25 hours/week). You’ll use ServiceM8, Xero and Monday.com, and will receive a company phone and laptop. There is a clear path to more hours as the business expands.