Part-Time Office Administrator

Connecting Industry Pty Ltd.; Gladstone Regional; On-site; AUD 48,000 - 55,000; Part time

Benefits offered by this job

Part-time permanent employment

Flexible working arrangement

Hourly rate 35–40 AUD + Superannuation

Supportive team environment

Long-term stability

Opportunity to grow with a local, busy

Job summary

Exacto Projects is a locally owned civil construction and earthworks contractor in Queensland seeking a part-time Financial Administrator. The role covers payroll, finance administration and general office tasks, two days per week.

Work closely with the Office Manager to process fortnightly payroll, manage accounts payable and receivable, perform Xero bookkeeping, maintain records, coordinate travel, support onboarding and handle everyday administration.

Qualifications

• Proven experience in payroll or financial administration.
• Experience using Xero for bookkeeping and reconciliations.
• Strong attention to detail and accuracy in financial records.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process fortnightly payroll and related admin tasks.
• Manage accounts payable and receivable and reconcile statements.
• Maintain financial and employee records in an organized system.
• Coordinate travel arrangements (flights, accommodation) for staff.
• Support onboarding and employee administration activities.
• Handle general office administration and document management.
• Assist with ad hoc projects and broader business support tasks.

Skills

Payroll processing

Attention to detail

Organisation

Time management

Tools

Xero

Microsoft Office

Job description

• Flexible two-day-per-week permanent opportunity


• Varied role across payroll, finance and office administration


• Join a successful local civil construction business

The Business

Exacto Projects is a locally owned and operated civil construction and earthworks contractor with a strong reputation for delivering high-quality infrastructure and construction projects throughout Queensland and interstate.

Working with leading organisations across the civil, energy and infrastructure sectors, Exacto Projects has built its success on reliability, practical expertise and a commitment to getting the job done right.

As the business continues to grow, an opportunity has become available for an experienced Financial Administrator to join the team and provide essential support across payroll, finance administration and general office operations.

The Opportunity

This is a varied and rewarding role suited to someone who enjoys being involved in many aspects of a business rather than being confined to a single function.

Working closely with the Office Manager, your responsibilities will include:

• Fortnightly payroll processing and associated administration


• Accounts payable and accounts receivable


• Xero reconciliations and bookkeeping support


• Maintaining financial and employee records


• Coordinating flights, accommodation and travel bookings


• Supporting onboarding and employee administration processes


• General office administration and document management


• Assisting with ad hoc administration projects and business support tasks as required

This is a permanent part-time position working two full days per week – there is the potential that this may grow in the future.

To align with the payroll cycle, one of these days will need to include Monday every second week, with flexibility available regarding the second day.

About You

To be successful in this role, you will ideally possess:

• Previous experience in payroll, accounts or financial administration


• Demonstrated experience using Xero with confidence


• Experience with accounts payable, accounts receivable and reconciliations


• Excellent attention to detail and accuracy


• Strong organisational and time management skills


• The ability to manage multiple priorities and switch between tasks


• Intermediate or Advanced Microsoft Office skills


• A professional and confidential approach when dealing with sensitive information

Most importantly, you will be a practical and solutions-focused person who enjoys variety and takes pride in helping a busy business operate efficiently.

This role may suit an experienced administrator seeking part-time work with flexibility.

Your Reward

In return, Exacto Projects offers:

• Part-time permanent employment


• Flexible working arrangement


• Hourly rate of $35-$40 per hour (depending on experience) plus Superannuation


• A supportive and friendly team environment


• Long-term employment stability


• An opportunity to become a valued member of a successful local business

Even Better Living

For a glimpse of the fantastic lifestyle and even better living you can enjoy here in the Central Queensland region, watch our short 90 second video featuring Gorden Tallis.