Part-Time Executive Office & Travel Coordinator

InterSystems Corporation; Darwin; On-site; AUD 38,572 - 55,104; Part time

Job summary

InterSystems is seeking a part-time Executive/Administrative Assistant in Darwin to provide administrative support with a proactive, detail‑oriented approach. Hours are 10am–2pm daily, negotiable, and you will support the Darwin office and visiting executives.

Your duties include front of house, travel coordination, meeting logistics, minute taking, document preparation, expense reconciliation using WorkDay, and collaboration with HR, Recruitment and IT. 5+ years' experience preferred.

Qualifications

• 5+ years of experience as an Executive/Administrative Assistant in a corporate environment.
• Ideal tertiary qualifications in Office/Business Administration.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Skills in Office 365 and WorkDay would be desirable.

Responsibilities

• Front of house and first point of contact for visitors to the Darwin office.
• Coordinate travel – Domestic and International.
• Coordinate meetings, conference calls and video conferences with stakeholders.
• Minute taking.
• Preparing documents/presentations – formatting, printing, binding as needed.
• Preparing expense reconciliation (using WorkDay).
• Liaise with suppliers and vendors to maintain a safe, productive work environment.
• Coordinate with HR, Recruitment and IT.

Skills

Advanced Microsoft Office

Outlook

Teamwork

Attention to detail

Proactive attitude

Education

Office / Business Administration qualification

Tools

Office 365

WorkDay

Job description

InterSystems is seeking a part-time Executive/Administrative Assistant in Darwin to provide administrative support with a proactive, detail‑oriented approach. Hours are 10am–2pm daily, negotiable, and you will support the Darwin office and visiting executives.

Your duties include front of house, travel coordination, meeting logistics, minute taking, document preparation, expense reconciliation using WorkDay, and collaboration with HR, Recruitment and IT. 5+ years' experience preferred.