Office Coordinator New Darwin

InterSystems Corporation; Darwin; On-site; AUD 38,572 - 55,104; Part time

Job summary

InterSystems is seeking a part-time Executive/Administrative Assistant in Darwin to provide administrative support with a proactive, detail‑oriented approach. Hours are 10am–2pm daily, negotiable, and you will support the Darwin office and visiting executives.

Your duties include front of house, travel coordination, meeting logistics, minute taking, document preparation, expense reconciliation using WorkDay, and collaboration with HR, Recruitment and IT. 5+ years' experience preferred.

Qualifications

• 5+ years of experience as an Executive/Administrative Assistant in a corporate environment.
• Ideal tertiary qualifications in Office/Business Administration.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Skills in Office 365 and WorkDay would be desirable.

Responsibilities

• Front of house and first point of contact for visitors to the Darwin office.
• Coordinate travel – Domestic and International.
• Coordinate meetings, conference calls and video conferences with stakeholders.
• Minute taking.
• Preparing documents/presentations – formatting, printing, binding as needed.
• Preparing expense reconciliation (using WorkDay).
• Liaise with suppliers and vendors to maintain a safe, productive work environment.
• Coordinate with HR, Recruitment and IT.

Skills

Advanced Microsoft Office

Outlook

Teamwork

Attention to detail

Proactive attitude

Education

Office / Business Administration qualification

Tools

Office 365

WorkDay

Job description

This is a part time role, hours would be 10am - 2pm each day (negotiable)

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

Management Support

Support key members of our Darwin office

Support visiting Executives and VP's

The duties initially assigned include, but are not limited to:

• Front of house and first point of contact for internal and external visitors to the Darwin office
• Co-ordination of travel – Domestic and International
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Minute taking
• Preparing documents/presentations – formatting, printing, binding as needed
• Preparing expense reconciliation (using WorkDay)
• Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
• Coordinate efforts with other departments including HR, Recruitment and IT

Experience and Qualifications

• 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
• Ideal tertiary qualifications in Office / Business Administration.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Skills in Office 365 and WorkDay would be desirable.

Education and Training

Skills in Office 365 and WorkDay would be desirable.

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com .

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines . AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.