Part-Time Company Secretary: Governance & Board Support

Aula Energy; Sydney; On-site; AUD 60,000 - 84,000; Part time

Benefits offered by this job

Hybrid and flexible working

Wellbeing and service bonus leave

Up to 20 weeks paid parental leave

Paid volunteer leave

Job summary

Aula Energy, based in Sydney, is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a 0.6 FTE basis. The role reports to the General Counsel & Company Secretary and supports governance, statutory compliance and Board operations across Australia and New Zealand.

You will work closely with senior leaders, Directors and corporate stakeholders to maintain high standards of investor-grade governance across entities, trusts and renewable energy investments,

Qualifications

• Experience within a Company Secretariat, Corporate Governance, Legal, Risk or Compliance function.
• Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes and action tracking.
• Experience maintaining statutory records, corporate registers and governance documentation.
• Sound understanding of corporate structures, trust arrangements and subsidiary governance frameworks.
• Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian corporate governance principles.
• Experience managing ASIC lodgements, company incorporations, share transactions and statutory compliance obligations.
• Exceptional written communication, minute-taking and document management skills.
• Strong stakeholder management capability and the ability to work effectively with Directors, executives, shareholders, advisers and service providers.
• Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
• Demonstrated ability to handle highly confidential and commercially sensitive information with discretion and professionalism.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.
• The ability to work independently while contributing to a collaborative and high-performing team.

Responsibilities

• Coordinating Board and Committee meetings, governance calendars, agendas, papers, resolutions and action tracking.
• Preparing accurate and timely Board and Committee minutes.
• Managing ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes and associated resolutions.
• Supporting company and trust incorporations, deregistrations, share transactions and entity maintenance activities.
• Maintaining statutory registers, corporate records, governance documentation and entity structure records.
• Supporting governance frameworks, policies, delegations of authority and governance reporting activities.
• Assisting with Director onboarding, induction and governance administration.
• Supporting governance activities associated with acquisitions, restructures, financing transactions, due diligence processes and KYC requirements.
• Managing relationships with external advisers, regulators, auditors and governance service providers.
• Identifying opportunities to improve governance systems, templates, processes and documentation standards.
• Leveraging digital tools and emerging technologies to improve governance efficiency, document management and reporting processes.

Skills

Governance

Board administration

Statutory compliance

Lodgements

Document management

Stakeholder management

Minute taking

Attention to detail

Independent work

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Aula Energy, based in Sydney, is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a 0.6 FTE basis. The role reports to the General Counsel & Company Secretary and supports governance, statutory compliance and Board operations across Australia and New Zealand.

You will work closely with senior leaders, Directors and corporate stakeholders to maintain high standards of investor-grade governance across entities, trusts and renewable energy investments,