Assistant Company Secretary - Part-time, 3 days per week (0.6FTE)

Aula Energy; Melbourne; Sur place; AUD 54 000 - 72 000; Temps partiel

Avantages offerts par ce poste

Hybrid and flexible working

Parental leave

Volunteer leave

Wellbeing benefits

Résumé du poste

Aula Energy is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a part-time basis (0.6 FTE, 3 days per week). Reporting to the General Counsel & Company Secretary, this role supports our governance framework, statutory compliance obligations and Board operations across Australia and New Zealand.

The role covers Board and Committee coordination, minutes, ASIC lodgements, entity maintenance, and governance reporting alongside senior leaders and corporate

Qualifications

• Experience in a Company Secretariat or governance function.
• Support Boards and Board Committees including meeting administration, agenda management, papers, minutes and action tracking.
• Maintaining statutory records, corporate registers and governance documentation.
• Understanding corporate structures, trusts and subsidiary governance.
• Knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian governance principles.
• Experience with ASIC lodgements, company incorporations and share transactions.
• Excellent written communication, minute-taking and document management.
• Strong stakeholder management with Directors, executives, shareholders and advisers.
• Organisational skills with ability to manage multiple priorities and deadlines.
• Discretion with confidential information and professionalism.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Ability to work independently within a collaborative team.

Responsabilités

• Coordinate Board and Committee meetings, governance calendars, agendas, papers and minutes.
• Prepare accurate, timely Board and Committee minutes and resolutions.
• Manage ASIC lodgements and statutory compliance, including annual statements and officer changes.
• Support incorporations, deregistrations, share transactions and entity maintenance.
• Maintain statutory registers and governance documentation.
• Assist governance frameworks, policies, and delegations of authority.
• Support Director onboarding and governance administration.
• Contribute to governance reporting and due diligence for M&A activity.
• Liaise with external advisers, regulators, auditors and governance service providers.
• Identify opportunities to improve governance templates, processes and documentation.

Connaissances

Board governance

Meeting administration

Statutory compliance

Secretariat experience

Stakeholder management

Discretion & confidentiality

MS Office

Independent working

Outils

Diligent Boards

Diligent Entities

Description du poste

Aula Energy is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a part-time basis (0.6 FTE, 3 days per week).

Reporting to the General Counsel & Company Secretary, this role plays a critical part in supporting Aula Energy's governance framework, statutory compliance obligations and Board operations as we continue to grow across Australia and New Zealand.

This is an opportunity to work closely with senior leaders, Directors and corporate stakeholders while helping maintain investor-grade governance standards across a growing portfolio of entities, trusts and renewable energy investments.

You'll play a key role in ensuring governance processes operate effectively, corporate records are maintained to a high standard and Board and Committee activities run smoothly and efficiently.

About The Role

• Coordinating Board and Committee meetings, governance calendars, agendas, papers, resolutions and action tracking.
• Preparing accurate and timely Board and Committee minutes.
• Managing ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes and associated resolutions.
• Supporting company and trust incorporations, deregistrations, share transactions and entity maintenance activities.
• Maintaining statutory registers, corporate records, governance documentation and entity structure records.
• Supporting governance frameworks, policies, delegations of authority and governance reporting activities.
• Assisting with Director onboarding, induction and governance administration.
• Supporting governance activities associated with acquisitions, restructures, financing transactions, due diligence processes and KYC requirements.
• Managing relationships with external advisers, regulators, auditors and governance service providers.
• Identifying opportunities to improve governance systems, templates, processes and documentation standards.
• Leveraging digital tools and emerging technologies to improve governance efficiency, document management and reporting processes.

About you

You are a highly organised governance professional who combines strong technical knowledge with exceptional attention to detail and sound professional judgement.

• Experience within a Company Secretariat, Corporate Governance, Legal, Risk or Compliance function.
• Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes and action tracking.
• Experience maintaining statutory records, corporate registers and governance documentation.
• Sound understanding of corporate structures, trust arrangements and subsidiary governance frameworks.
• Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian corporate governance principles.
• Experience managing ASIC lodgements, company incorporations, share transactions and statutory compliance obligations.
• Exceptional written communication, minute-taking and document management skills.
• Strong stakeholder management capability and the ability to work effectively with Directors, executives, shareholders, advisers and service providers.
• Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
• Demonstrated ability to handle highly confidential and commercially sensitive information with discretion and professionalism.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.
• The ability to work independently while contributing to a collaborative and high-performing team.

The Following Experience Will Be Viewed Favourably

• Experience supporting multiple entities, trust structures, joint ventures or complex corporate groups.
• Experience within renewable energy, infrastructure, energy, financial services or other regulated industries.
• Exposure to mergers and acquisitions, financing transactions, due diligence activities or corporate restructures.
• Familiarity with governance platforms such as Diligent Boards, Diligent Entities or similar governance systems.
• Experience supporting Board effectiveness reviews, Director induction programs or annual governance planning processes.
• Familiarity with the ASX Corporate Governance Principles and Recommendations.
• Governance Institute of Australia qualifications, Chartered Governance Professional designation, or progress towards obtaining these qualifications.

Why join Aula Energy?

This role provides a unique opportunity to work at the centre of a growing renewable energy business and contribute to the governance, compliance and corporate operations that support our continued success.

You'll gain exposure to Board governance, corporate transactions, complex group structures and strategic business initiatives while working alongside experienced legal, governance and business leaders.

The role offers flexibility, meaningful work and the opportunity to help build governance frameworks that will support Aula Energy's long-term growth.

What We Offer

Join a dynamic, collaborative team making a real difference in Australia's energy transition and play a role in shaping the people, culture and capability that will drive our future.

• Hybrid and flexible working arrangements
• Wellbeing and service bonus leave
• Up to 20 weeks paid parental leave
• Paid volunteer leave
• A range of benefits supporting your physical, mental and financial wellbeing

Our commitment to diversity, equity and inclusion

Aula Energy is proud to be a certified Great Place to Work, WORK180 Endorsed Employer and AFR Best Place to Work.

We are committed to creating a diverse, equitable and inclusive workplace and encourage applications from people of all backgrounds, experiences and identities.

We are also committed to providing reasonable adjustments throughout the recruitment process and in the workplace.

Ready to make an impact?

Be part of something bigger. help us Power Up The Future.

Aula Energy is an Australian-headquartered renewable energy business dedicated to developing, building and operating onshore renewable energy projects across Australia and New Zealand.

Established by Macquarie in 2023, we bring together a specialist team with decades of renewable energy experience and a shared mission to provide energy for the future. We believe partnership, collaboration and long-term thinking create the best outcomes for our people, our communities and the energy system of tomorrow.