Assistant Company Secretary - Part-time, 3 days per week (0.6FTE)

Aula Energy; Sydney; Presencial; AUD 60 000 - 84 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Hybrid and flexible working

Wellbeing and service bonus leave

Up to 20 weeks paid parental leave

Paid volunteer leave

Resumo da oferta

Aula Energy, based in Sydney, is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a 0.6 FTE basis. The role reports to the General Counsel & Company Secretary and supports governance, statutory compliance and Board operations across Australia and New Zealand.

You will work closely with senior leaders, Directors and corporate stakeholders to maintain high standards of investor-grade governance across entities, trusts and renewable energy investments,

Qualificações

• Experience within a Company Secretariat, Corporate Governance, Legal, Risk or Compliance function.
• Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes and action tracking.
• Experience maintaining statutory records, corporate registers and governance documentation.
• Sound understanding of corporate structures, trust arrangements and subsidiary governance frameworks.
• Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian corporate governance principles.
• Experience managing ASIC lodgements, company incorporations, share transactions and statutory compliance obligations.
• Exceptional written communication, minute-taking and document management skills.
• Strong stakeholder management capability and the ability to work effectively with Directors, executives, shareholders, advisers and service providers.
• Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
• Demonstrated ability to handle highly confidential and commercially sensitive information with discretion and professionalism.
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.
• The ability to work independently while contributing to a collaborative and high-performing team.

Responsabilidades

• Coordinating Board and Committee meetings, governance calendars, agendas, papers, resolutions and action tracking.
• Preparing accurate and timely Board and Committee minutes.
• Managing ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes and associated resolutions.
• Supporting company and trust incorporations, deregistrations, share transactions and entity maintenance activities.
• Maintaining statutory registers, corporate records, governance documentation and entity structure records.
• Supporting governance frameworks, policies, delegations of authority and governance reporting activities.
• Assisting with Director onboarding, induction and governance administration.
• Supporting governance activities associated with acquisitions, restructures, financing transactions, due diligence processes and KYC requirements.
• Managing relationships with external advisers, regulators, auditors and governance service providers.
• Identifying opportunities to improve governance systems, templates, processes and documentation standards.
• Leveraging digital tools and emerging technologies to improve governance efficiency, document management and reporting processes.

Conhecimentos

Governance

Board administration

Statutory compliance

Lodgements

Document management

Stakeholder management

Minute taking

Attention to detail

Independent work

Ferramentas

Microsoft Word

Microsoft Excel

PowerPoint

Descrição da oferta de emprego

Aula Energy is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a part-time basis (0.6 FTE, 3 days per week).

Reporting to the General Counsel & Company Secretary, this role plays a critical part in supporting Aula Energy's governance framework, statutory compliance obligations and Board operations as we continue to grow across Australia and New Zealand.

This is an opportunity to work closely with senior leaders, Directors and corporate stakeholders while helping maintain investor-grade governance standards across a growing portfolio of entities, trusts and renewable energy investments.

You’ll play a key role in ensuring governance processes operate effectively, corporate records are maintained to a high standard and Board and Committee activities run smoothly and efficiently.

About the role

As Assistant Company Secretary, you will provide trusted governance and company secretarial support across the business, including:

• Coordinating Board and Committee meetings, governance calendars, agendas, papers, resolutions and action tracking.

• Preparing accurate and timely Board and Committee minutes.

• Managing ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes and associated resolutions.

• Supporting company and trust incorporations, deregistrations, share transactions and entity maintenance activities.

• Maintaining statutory registers, corporate records, governance documentation and entity structure records.

• Supporting governance frameworks, policies, delegations of authority and governance reporting activities.

• Assisting with Director onboarding, induction and governance administration.

• Supporting governance activities associated with acquisitions, restructures, financing transactions, due diligence processes and KYC requirements.

• Managing relationships with external advisers, regulators, auditors and governance service providers.

• Identifying opportunities to improve governance systems, templates, processes and documentation standards.

• Leveraging digital tools and emerging technologies to improve governance efficiency, document management and reporting processes.

About you

You are a highly organised governance professional who combines strong technical knowledge with exceptional attention to detail and sound professional judgement.

We’ll be keen to hear from you if you have:

• Experience within a Company Secretariat, Corporate Governance, Legal, Risk or Compliance function.

• Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes and action tracking.

• Experience maintaining statutory records, corporate registers and governance documentation.

• Sound understanding of corporate structures, trust arrangements and subsidiary governance frameworks.

• Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian corporate governance principles.

• Experience managing ASIC lodgements, company incorporations, share transactions and statutory compliance obligations.

• Exceptional written communication, minute-taking and document management skills.

• Strong stakeholder management capability and the ability to work effectively with Directors, executives, shareholders, advisers and service providers.

• Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.

• Demonstrated ability to handle highly confidential and commercially sensitive information with discretion and professionalism.

• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint.

• The ability to work independently while contributing to a collaborative and high-performing team.

The following experience will be viewed favourably:

• Experience supporting multiple entities, trust structures, joint ventures or complex corporate groups.

• Experience within renewable energy, infrastructure, energy, financial services or other regulated industries.

• Exposure to mergers and acquisitions, financing transactions, due diligence activities or corporate restructures.

• Familiarity with governance platforms such as Diligent Boards, Diligent Entities or similar governance systems.

• Experience supporting Board effectiveness reviews, Director induction programs or annual governance planning processes.

• Familiarity with the ASX Corporate Governance Principles and Recommendations.

• Governance Institute of Australia qualifications, Chartered Governance Professional designation, or progress towards obtaining these qualifications.

Why join Aula Energy?

This role provides a unique opportunity to work at the centre of a growing renewable energy business and contribute to the governance, compliance and corporate operations that support our continued success.

You’ll gain exposure to Board governance, corporate transactions, complex group structures and strategic business initiatives while working alongside experienced legal, governance and business leaders.

The role offers flexibility, meaningful work and the opportunity to help build governance frameworks that will support Aula Energy's long-term growth.

What we offer

Join a dynamic, collaborative team making a real difference in Australia's energy transition and play a role in shaping the people, culture and capability that will drive our future.

Depending on eligibility and location, Aula Energy employees can access a wide range of benefits, including:

• Hybrid and flexible working arrangements
• Wellbeing and service bonus leave
• Up to 20 weeks paid parental leave
• Paid volunteer leave
• A range of benefits supporting your physical, mental and financial wellbeing

Our commitment to diversity, equity and inclusion

Aula Energy is proud to be a certified Great Place to Work, WORK180 Endorsed Employer and AFR Best Place to Work.

We are committed to creating a diverse, equitable and inclusive workplace and encourage applications from people of all backgrounds, experiences and identities.

We are also committed to providing reasonable adjustments throughout the recruitment process and in the workplace.

Aula Energy is an Australian-headquartered renewable energy business dedicated to developing, building and operating onshore renewable energy projects across Australia and New Zealand.

Established by Macquarie in 2023, we bring together a specialist team with decades of renewable energy experience and a shared mission to provide energy for the future. We believe partnership, collaboration and long-term thinking create the best outcomes for our people, our communities and the energy system of tomorrow.