Part-Time Company Secretary: Board & Governance Expert

Aula Energy; Melbourne; On-site; AUD 54,000 - 72,000; Part time

Benefits offered by this job

Hybrid and flexible working

Parental leave

Volunteer leave

Wellbeing benefits

Job summary

Aula Energy is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a part-time basis (0.6 FTE, 3 days per week). Reporting to the General Counsel & Company Secretary, this role supports our governance framework, statutory compliance obligations and Board operations across Australia and New Zealand.

The role covers Board and Committee coordination, minutes, ASIC lodgements, entity maintenance, and governance reporting alongside senior leaders and corporate

Qualifications

• Experience in a Company Secretariat or governance function.
• Support Boards and Board Committees including meeting administration, agenda management, papers, minutes and action tracking.
• Maintaining statutory records, corporate registers and governance documentation.
• Understanding corporate structures, trusts and subsidiary governance.
• Knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian governance principles.
• Experience with ASIC lodgements, company incorporations and share transactions.
• Excellent written communication, minute-taking and document management.
• Strong stakeholder management with Directors, executives, shareholders and advisers.
• Organisational skills with ability to manage multiple priorities and deadlines.
• Discretion with confidential information and professionalism.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Ability to work independently within a collaborative team.

Responsibilities

• Coordinate Board and Committee meetings, governance calendars, agendas, papers and minutes.
• Prepare accurate, timely Board and Committee minutes and resolutions.
• Manage ASIC lodgements and statutory compliance, including annual statements and officer changes.
• Support incorporations, deregistrations, share transactions and entity maintenance.
• Maintain statutory registers and governance documentation.
• Assist governance frameworks, policies, and delegations of authority.
• Support Director onboarding and governance administration.
• Contribute to governance reporting and due diligence for M&A activity.
• Liaise with external advisers, regulators, auditors and governance service providers.
• Identify opportunities to improve governance templates, processes and documentation.

Skills

Board governance

Meeting administration

Statutory compliance

Secretariat experience

Stakeholder management

Discretion & confidentiality

MS Office

Independent working

Tools

Diligent Boards

Diligent Entities

Job description

Aula Energy is seeking an experienced Assistant Company Secretary to join our Legal and Governance team on a part-time basis (0.6 FTE, 3 days per week). Reporting to the General Counsel & Company Secretary, this role supports our governance framework, statutory compliance obligations and Board operations across Australia and New Zealand.

The role covers Board and Committee coordination, minutes, ASIC lodgements, entity maintenance, and governance reporting alongside senior leaders and corporate