Overlay Project Lead (Men’s RWC 2027)

Rugby World Cup Australia; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027. RWCA seeks a highly organised Overlay Project Lead based in Sydney CBD to coordinate temporary infrastructure across venues and team bases, from design to decommissioning, reporting to the Senior Overlay Manager.

You will work with venues, consultants, contractors and suppliers, ensuring operational readiness and accurate site plans while managing timelines and budgets for a fixed-term contract February 2027 to

Qualifications

• Two years minimum experience in event operations, venue overlay, or infrastructure projects.
• Experience delivering venue or infrastructure projects with multiple stakeholders and suppliers.
• Ability to interpret technical drawings, site plans and project schedules with accuracy.
• Strong project coordination, organisation and reporting skills.

Responsibilities

• Coordinate planning and delivery of overlay and temporary infrastructure across assigned venues.
• Lead site inspections, scoping and operational readiness reviews.
• Work with overlay managing contractor, venues and suppliers on design and delivery.
• Review and maintain venue layouts, operational drawings and technical plans.
• Monitor scope, schedules, budgets, risks and supplier deliverables.
• Manage project reporting, action tracking and travel logistics.

Skills

Venue overlay experience

Stakeholder coordination

Job description

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027, one of the world’s most iconic sporting events. RWCA is looking for a highly organised and proactive Overlay Project Lead.

The Role

Reporting to the Senior Overlay Manager and based in the Sydney CBD, you will help coordinate the planning, design and delivery of temporary infrastructure and venue overlay across match venues and team bases. Working within Tournament Operations with venues, consultants, contractors and suppliers, you will support the full overlay lifecycle, from site assessments and design through to installation, operational readiness and decommissioning.

Key Responsibilities

• Coordinate the planning and delivery of overlay and temporary infrastructure across assigned team base venues
• Lead site inspections, scoping and operational readiness reviews
• Work with the overlay managing contractor, venues and suppliers on design and delivery
• Review and maintain venue layouts, operational drawings, technical plans and mapping
• Monitor scope, schedules, budgets, risks and supplier deliverables
• Manage project reporting, action tracking, accreditation, workforce onboarding and travel logistics

About You

• At least two years’ experience in event operations, venue overlay, infrastructure projects or similar
• Experience delivering venue, event or infrastructure projects with multiple stakeholders and suppliers
• Able to interpret technical drawings, site plans and project schedules with great accuracy
• Strong project coordination, organisation and reporting skills
• Strong stakeholder management and communication skills
• Flexibility to travel and work outside standard hours

Key Details

• Location: Sydney CBD, Australia
• Contract: Full-time fixed-term contract, February 2027 to November 2027
• Applicants must be able to obtain their own working rights in Australia
• Closing date: 4 November 2026