Organized Scheduling & Admin Coordinator - Part/Full-Time

Repare Electrical & Air Conditioning; City of Brisbane; On-site; AUD 55,000 - 85,000; Part time

Job summary

REPARE Electrical & Air Conditioning is seeking an Administration & Scheduling Coordinator to join our busy Loganholme team. The role blends scheduling, administration and marketing tasks in a fast-paced environment with tradespeople and customers.

We offer part-time or full-time hours, flexible start times and training on our systems. You’ll manage technician calendars, coordinate jobs, handle inquiries and support marketing activities across social channels.

Qualifications

• Experience with scheduling, coordination or administration.
• Excellent time management and organisational skills.
• Experience managing multiple tasks and priorities.
• Ability to work well under pressure.
• Strong attention to detail.
• Excellent communication skills over phone and email.
• Ability to work well with tradespeople and field technicians.
• Experience with process flow or job management systems.
• Ability to follow established processes while identifying improvements.
• Good computer skills and ability to learn new software.
• Ability to work independently and as part of a team.

Responsibilities

• Schedule and coordinate jobs for electrical and air conditioning technicians.
• Manage technician calendars and allocations.
• Monitor daily workflow and adjust schedules as needed.
• Communicate with technicians to keep jobs moving.
• Coordinate with customers regarding appointments and changes.
• Identify scheduling conflicts and resolve issues promptly.
• Keep job management system and customer data up to date.
• Follow up on outstanding jobs, quotes and enquiries.
• Support general administration and office tasks.
• Maintain smooth communication between customers, office staff and tradespeople.
• Assist with marketing content and social media postings.

Skills

Organised

Time management

Communication

Multitasking

Customer service

Teamwork

Process improvement

Tools

Go High Level

Canva

Job description

REPARE Electrical & Air Conditioning is seeking an Administration & Scheduling Coordinator to join our busy Loganholme team. The role blends scheduling, administration and marketing tasks in a fast-paced environment with tradespeople and customers.

We offer part-time or full-time hours, flexible start times and training on our systems. You’ll manage technician calendars, coordinate jobs, handle inquiries and support marketing activities across social channels.