Order & Parts Administrator~ Sept start!

ACOS Personnel; Sydney; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Free onsite parking

Close to public transport

Job summary

ACOS Personnel is seeking an Order & Parts Administrator to support the international business unit, handling project orders from entry to invoicing and coordinating with suppliers and customers. The role offers full-time temporary hours, with shift options from 7am-3pm or 8am-4pm, and is based near public transport in Rydalmere with free onsite parking.

Ideal candidates will have strong Word/Excel and data entry skills, plus a proactive, detail‑oriented approach.

Qualifications

• Strong Word, Excel and data entry skills.
• Availability to commence in September 2026.
• Proactive approach and excellent attention to detail.

Responsibilities

• Respond to customer requests regarding stock availability and delivery times (email).
• Respond to purchasing, parts & order enquiries (liaising with local and international customers and suppliers).
• Process project & sales orders, shipping documents and invoices.
• Compile costings and quotations.
• Coordinate dispatches from suppliers & the warehouse.
• Prepare export documentation for stock shipped internationally.
• Monitor and expedit deliveries.
• Liaise with sales, service, warehouse & accounts.
• Internal reporting including delivery schedules & sales forecasts.

Skills

Word

Excel

Data entry

Job description

Order & Parts Administrator~ Sept start!

Well known as leaders in their field, this respected international manufacturer specialises in innovation for parts, equipment and service.

We are seeking a self-starter for a VARIED role to provide administration support in the international business unit, involving administration, ensuring effective outcomes for processes and orders – from start to finish!

This position involves entering project orders, monitoring delivery and invoicing upon competition, with day to day responsibilities including;

• Responding to customer requests regarding stock availability, delivery times (mainly via email)
• Responding to purchasing, parts & order enquiries (liaising with local and international customers, and suppliers)
• Processing project & sales orders, shipping documents and invoices
• Compiling costings and quotations
• Coordinating dispatches from suppliers & the warehouse
• Preparing export documentation for stock shipped internationally
• Monitoring and expediting deliveries
• Liaising with business units including sales, service, warehouse & accounts
• Internal reporting including delivery schedules & sales forecasts

What you will need;

• Availability to commence in September 2026
• Proactive approach and excellent attention to detail
• Manufacturing, freight or similar industry experience is desirable
• Strong Word, Excel and data entry skills

You will enjoy working with a supportive team and the variety and autonomy this position brings. Offering great hours, full time hours (temporary) of either 7am - 3pm or 8 -4pm Monday to Friday! This fantastic opportunity is available now and is close to public transport in Rydalmere and also provides free onsite parking.