Operations & Executive Support Specialist (Australia)

Inforcer; Victoria; On-site; AUD 90,000 - 120,000; Full time

Job summary

Inforcer is seeking an organised Operations Specialist in Australia to partner with the Regional Leader on daily operations, onboarding, and HR lifecycle tasks. The role spans executive support, facilities management, recruitment coordination, and confidential employee matters.

You will manage calendars, travel, reports, and communications while driving improvements to efficiency and employee experience in a fast-growing tech environment.

Qualifications

• Previous experience in an Executive Assistant, Office Manager, Operations, Business Support, or People Operations role.
• Experience supporting senior leaders, executives, or business unit leaders.
• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and a commitment to delivering high-quality work.
• Proven ability to handle confidential information with professionalism, maturity, and discretion.
• Excellent written and verbal communication skills.
• Experience supporting employee lifecycle activities including onboarding, offboarding, and probation management.
• Strong stakeholder management skills and the confidence to build relationships across all levels of the organisation.
• Self-motivated, proactive, and comfortable working autonomously in a fast-paced environment.
• Experience using Microsoft 365 and business productivity platforms.

Responsibilities

• Partner directly with the Australian Regional Leader to support daily business operations and strategic initiatives.
• Manage office operations, facilities, suppliers, workplace requirements, and administrative processes.
• Coordinate onboarding, offboarding, employment documentation, and employee lifecycle administration.
• Support probation reviews, employee record management, and HR-related coordination activities.
• Assist with recruitment activities including interview scheduling, candidate communications, and offer administration.
• Handle sensitive and confidential employee matters with the highest levels of professionalism and discretion.
• Manage executive calendars, travel arrangements, meetings, and leadership team coordination.
• Prepare reports, presentations, meeting materials, and internal communications.
• Organise office events, team activities, and employee engagement initiatives.
• Identify and implement operational improvements that enhance efficiency and employee experience.

Skills

Executive support

Office management

People operations

HR coordination

Recruitment support

Stakeholder management

Communication

MS 365 experience

Tools

Microsoft 365

Job description

Inforcer is seeking an organised Operations Specialist in Australia to partner with the Regional Leader on daily operations, onboarding, and HR lifecycle tasks. The role spans executive support, facilities management, recruitment coordination, and confidential employee matters.

You will manage calendars, travel, reports, and communications while driving improvements to efficiency and employee experience in a fast-growing tech environment.