Operations Coordinator x 2

Swinburne University of Technology; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

17% super

Staff benefits

Hybrid work options

Generous parental leave

Salary packaging and discounts

Job summary

Swinburne University Of Technology is seeking an Operations Coordinator to provide operational, research administration and project support across the Centre for Social Impact Swinburne (CSIS) and the Centre for Inclusive Employment. The role includes financial reporting, governance and contract administration, helping to deliver multiple projects in a busy research setting.

You will work with Centre Directors and staff, balancing priorities, ensuring timely delivery and maintaining compliant

Qualifications

• Bachelor’s degree with executive administration experience, or equivalent.
• Experience in research administration or contract administration.
• Ability to manage governance and committees.

Responsibilities

• Provide operational, research administration and project support across both Centres.
• Support financial and reporting activities, research and contract administration, governance and compliance.
• Bring structure to a busy research environment and manage competing priorities.
• Ensure projects and Centre activities are delivered effectively.

Skills

Organisational skills

Communication skills

Time management

Analytical thinking

Education

Bachelor’s degree + executive administration experience or equivalent

Tools

Microsoft Office

Data management systems

Job description

• Support research. Create impact. Be part of research that drives social change
• Full-time or part-time (0.6 FTE) | Fixed-term to 30 June 2028
• Attractive HEW6 salary + 17% super and staff benefits

• Support research. Create impact. Be part of research that drives social change
• Full-time or part-time (0.6 FTE) | Fixed-term to 30 June 2028
• Attractive HEW6 salary + 17% super and staff benefits

About The Role

Join the Centre for Social Impact Swinburne (CSIS) and the Centre for Inclusive Employment and play an important role in supporting research that creates positive social and economic impact.

As an Operations Coordinator, you’ll provide operational, research administration and project support across both Centres. Working closely with Centre Directors, Managers, the Operations Manager and research staff, you’ll support financial and reporting activities, research and contract administration, governance, compliance and other operational priorities.

This is a varied role where you’ll bring structure to a busy research environment, manage competing priorities and help ensure projects and Centre activities are delivered effectively.

Up to two positions are available, with full-time and part-time (0.6 FTE) options. These are fixed-term positions until 30 June 2028.

About You

You’re an organised and proactive professional who enjoys working collaboratively, managing competing priorities and building positive relationships with a diverse range of stakeholders. You’ll be adaptable, collaborative and confident working in a dynamic research environment.

You’ll bring:

• Experience in financial administration, research or contract administration, compliance or related processes.
• Strong organisational, project and time management skills, with the ability to meet deadlines and respond to changing priorities.
• Excellent communication and interpersonal skills, including the ability to handle sensitive matters with tact and maturity.
• Strong analytical and problem-solving skills, with the ability to interpret and communicate policies and procedures.
• Experience supporting governance and committees, including agenda preparation, minute-taking and accessibility requirements.
• Highly developed Microsoft Office and digital skills, including experience with data management systems and databases.

Qualifications

Completion of a bachelor’s degree with relevant executive administration experience; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University Of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Applications Close

Applications Close: Wednesday 30 September 2026, at 11.00pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at [e-mail]

Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to [e-mail].

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact [e-mail] or call [phone]. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to [e-mail].

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action , Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.