Operations Coordinator x 2
Swinburne University
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Benefits offered by this job
Job summary
Join Swinburne University of Technology's Centre for Social Impact Swinburne (CSIS) and the Centre for Inclusive Employment as an Operations Coordinator. You will provide operational and research administration support across both Centres, working with centre directors, managers and staff to manage financial, reporting and governance activities.
This varied role balances structure with flexibility; with up to two positions, you can work full-time or 0.6 FTE on a fixed-term basis until 30 June
Qualifications
- Completion of a bachelor’s degree with relevant executive administration experience; or an equivalent combination of relevant experience and/or education/training.
- Experience in financial administration, research or contract administration, compliance or related processes.
- Strong organisational, project and time management skills with the ability to meet deadlines.
- Excellent communication and interpersonal skills, including handling sensitive matters with tact.
- Experience supporting governance and committees, including agenda preparation and minute-taking.
- Highly developed Office and digital skills, including data management systems and databases.
Responsibilities
- Provide operational, research administration and project support across CSIS and the Centre for Inclusive Employment.
- Support financial and reporting activities, research and contract administration, governance and compliance.
- Help manage competing priorities and ensure projects and activities are delivered effectively.
Skills
Education
Tools
Job description
- Support research. Create impact. Be part of research that drives social change
- Full-time or part-time (0.6 FTE) | Fixed-term to 30 June 2028
- Attractive HEW5 salary + 17% super and staff benefits
Join the Centre for Social Impact Swinburne (CSIS) and the Centre for Inclusive Employment and play an important role in supporting research that creates positive social and economic impact.
As an Operations Coordinator, you’ll provide operational, research administration and project support across both Centres. Working closely with Centre Directors, Managers, the Operations Manager and research staff, you’ll support financial and reporting activities, research and contract administration, governance, compliance and other operational priorities.
This is a varied role where you’ll bring structure to a busy research environment, manage competing priorities and help ensure projects and Centre activities are delivered effectively.
Up to two positions are available, with full-time and part-time (0.6 FTE) options. These are fixed-term positions until 30 June 2028.
You’re an organised and proactive professional who enjoys working collaboratively, managing competing priorities and building positive relationships with a diverse range of stakeholders. You’ll be adaptable, collaborative and confident working in a dynamic research environment.
You’ll bring:
- Experience in financial administration, research or contract administration, compliance or related processes.
- Strong organisational, project and time management skills, with the ability to meet deadlines and respond to changing priorities.
- Excellent communication and interpersonal skills, including the ability to handle sensitive matters with tact and maturity.
- Strong analytical and problem‑solving skills, with the ability to interpret and communicate policies and procedures.
- Experience supporting governance and committees, including agenda preparation, minute-taking and accessibility requirements.
- Highly developed Microsoft Office and digital skills, including experience with data management systems and databases.
Completion of a bachelor’s degree with relevant executive administration experience; or an equivalent combination of relevant experience and/or education/training.
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.
Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.
- Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
- Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
- Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.
- Support research. Create impact. Be part of research that drives social change
- Full-time or part-time (0.6 FTE) | Fixed-term to 30 June 2028
- Attractive HEW5 salary + 17% super and staff benefits
Join the Centre for Social Impact Swinburne (CSIS) and the Centre for Inclusive Employment and play an important role in supporting research that creates positive social and economic impact.
As an Operations Coordinator, you’ll provide operational, research administration and project support across both Centres. Working closely with Centre Directors, Managers, the Operations Manager and research staff, you’ll support financial and reporting activities, research and contract administration, governance, compliance and other operational priorities.
This is a varied role where you’ll bring structure to a busy research environment, manage competing priorities and help ensure projects and Centre activities are delivered effectively.
Up to two positions are available, with full‑time and part‑time (0.6 FTE) options. These are fixed‑term positions until 30 June 2028.
You’re an organised and proactive professional who enjoys working collaboratively, managing competing priorities and building positive relationships with a diverse range of stakeholders. You’ll be adaptable, collaborative and confident working in a dynamic research environment.
You’ll bring:
- Experience in financial administration, research or contract administration, compliance or related processes.
- Strong organisational, project and time management skills, with the ability to meet deadlines and respond to changing priorities.
- Excellent communication and interpersonal skills, including the ability to handle sensitive matters with tact and maturity.
- Strong analytical and problem‑solving skills, with the ability to interpret and communicate policies and procedures.
- Experience supporting governance and committees, including agenda preparation, minute-taking and accessibility requirements.
- Highly developed Microsoft Office and digital skills, including experience with data management systems and databases.
Completion of a bachelor’s degree with relevant executive administration experience; or an equivalent combination of relevant experience and/or education/training.
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.
Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.
- Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
- Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
- Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.
Swinnburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.
Swinnburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual‑sector university, our vision is for people and technology working together to build a better world.
Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.
Swinnburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.
We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinnburne, guided by community wisdom and leadership.
We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.
For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact ***************@swin.edu.au or call +61 3 9214 3550. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to ***************@swin.edu.au.
As a signatory to Victoria’s Commitment to Action, Swinnburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
As a Circle Back Initiative Employer, we commit to responding to every applicant.
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