Operations Coordinator | VG Group

Vortec Global; Toowoomba Regional; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Team building events and lunches

Great culture with a highly engaged 팀

Job summary

VG Group in Toowoomba is seeking an Operations Coordinator to run the floor, ensuring the right stock arrives, the right products are built in order, and the right freight goes out on time. You will lead 3 Assemblers and 1 Warehousing team member and report to the Operations Director.

This largely office-based role involves planning, forecasting, coordinating freight, and pushing improvements from engineering to production, with health and safety duties and opportunities for progression to an

Qualifications

• Experience coordinating warehouse, production, or logistics operations
• Comfortable leading a small team and holding people accountable
• Strong organisational skills — juggling receiving, scheduling, and dispatch without dropping balls
• Confident with systems (inventory/CRM/ERP) and comfortable being the source of truth for stock and production status
• Health & Safety experience, or willingness to own it
• Manufacturing, equipment, or industrial background highly regarded

Responsibilities

• Scheduling & Forecasting: Schedule and sequence daily/weekly production against sales demand; report on forecasted revenue for the month
• Freight, Delivery & Training Coordination: Obtain freight quotes and book freight for parts and whole goods; coordinate delivery timing, customer training, and handover; prepare dispatch documentation (consignment notes, packing lists)
• Customer Order Management: Provide customers with order status updates; manage warranty and safety form documentation and submissions; own Order Management and DIFOT (Delivery In Full, On Time) performance; coordinate with purchasing for goods required for orders
• Development to Production: Assist with bringing new and updated products from engineering into production; own build instructions for the floor; flag design-for-manufacture issues back to engineering; assist with sourcing, pricing, and availability of parts for new developments and customisations
• Warehousing and Stock Management: Manage Kanban storage locations and set stock min/max levels; own part code creation; coordinate stocktakes; manage consumables and shop stock reordering
• Lean Thinking: Apply lean principles to optimise workflow across receiving, warehousing, and production
• Health & Safety: Own H&S compliance for the floor
• Team Leadership: Lead 3 Assemblers and 1 Warehousing team member, allocating workload and holding the team accountable

Job description

VG Group is a Toowoomba-based equipment company operating two brands — DTE Equipment (vegetation and land management equipment) and Vortec Global (hydroseeders and erosion control equipment, manufactured here in Australia). We're growing fast and need an Operations Coordinator to run the floor.

About the Role

This is a mostly office-based coordination role at the centre of our operation. You'll be the person making sure the right stock arrives, the right products get built in the right order, and the right freight goes out the door on time. You'll lead a small team of 4 assembly and warehouse personnel and report directly to our Operations Director.

Key Responsibilities

• Scheduling & Forecasting: Schedule and sequence daily/weekly production against sales demand; report on forecasted revenue for the month.
• Freight, Delivery & Training Coordination: Obtain freight quotes and book freight for parts and whole goods; coordinate delivery timing, customer training, and handover; prepare dispatch documentation (consignment notes, packing lists).
• Customer Order Management: Provide customers with order status updates; manage warranty and safety form documentation and submissions; own Order Management and DIFOT (Delivery In Full, On Time) performance; coordinate with purchasing for goods required for orders.
• Development to Production: Assist with bringing new and updated products from engineering into production; own build instructions for the floor; flag design-for-manufacture issues back to engineering; assist with sourcing, pricing, and availability of parts for new developments and customisations.
• Warehousing and Stock Management: Manage Kanban storage locations and set stock min/max levels; own part code creation; coordinate stocktakes; manage consumables and shop stock reordering.
• Lean Thinking: Apply lean principles to optimise workflow across receiving, warehousing, and production.
• Health & Safety: Own H&S compliance for the floor.
• Team Leadership: Lead 3 Assemblers and 1 Warehousing team member, allocating workload and holding the team accountable.

Key Performance Indicators

• On-time dispatch rate — freight booked and goods shipped against promised delivery dates
• Production schedule adherence — builds completed against the planned weekly schedule
• Inventory accuracy — variance between system stock and physical stocktake counts
• Receiving turnaround — time from goods-in to stock being logged and available
• H&S compliance — inductions, toolbox talks, and incident/hazard reporting completed on schedule
• Team output — assembler workload allocated and tracked with no avoidable downtime

Who You Report To

You’ll report to our Operations Director, who sets the standard for process and structure across operations, leads major system improvements, and provides technical advice — your job is to own the day-to-day execution so those standards are actually run to.

What We're Looking For

• Experience coordinating warehouse, production, or logistics operations
• Comfortable leading a small team and holding people accountable
• Strong organisational skills — juggling receiving, scheduling, and dispatch without dropping balls
• Confident with systems (inventory/CRM/ERP) and comfortable being the source of truth for stock and production status
• Health & Safety experience, or willingness to own it
• Manufacturing, equipment, or industrial background highly regarded

This role offers genuine career progression within VG Group. As you build a strong track record running the floor, there's a clear path to progress into an Operations Manager role. We're also a business that supports people moving around internally — if your interests or strengths point toward another part of the busin ess, we're open to backing that move too.

What We Offer

• Team building events and lunches
• Great culture with a highly engaged team

Why VG Group

We're growing fast, and we get things done without corporate red tape. You won't be a small cog in a big machine — you'll run a real part of the business and see your work matter every day.

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