Operations Coordinator - Heart Health Check (Hybrid)

Victor Chang Cardiac Research Institute Limited; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

Banking & lifestyle benefits

Fitness Passport

State-of-the-art equipment

Collaborative team environment

Professional development

Job summary

Victor Chang Cardiac Research Institute – Darlinghurst NSW is seeking an organised Operations Coordinator for the Heart Health Check program. This hybrid, desk-based role supports booking, data management, equipment logistics, stakeholder communications and admin for testing days across NSW and interstate.

You will be the day-to-day contact for clients and partners, ensure tests are well planned, and may assist on testing days.

Qualifications

• At least three years’ experience in administration, coordination or a similar role.
• Highly organised with the ability to manage multiple priorities with limited supervision.
• Excellent attention to detail and accuracy across data entry, reporting and record-keeping.
• Strong customer service skills and ability to communicate warmly and professionally with a variety of stakeholders.
• Comfortable learning new technology and using Microsoft Outlook, Word and Excel.
• Hold a current unrestricted NSW driver’s licence and are comfortable driving the program vehicle when required.
• Interested in community health and willing to complete training and occasionally support regional, interstate or on-site testing activities.

Responsibilities

• Managing the program’s booking calendar, including cancellations, rescheduling and updates for clients and partners.
• Coordinating testing-day arrangements with external partners and ensuring everyone has clear and timely information.
• Maintaining accurate booking, participant and program data across approved systems and spreadsheets.
• Compiling program data and coordinating the delivery of client reports.
• Managing stocktakes, equipment preparation, dispatch, collection, returns and readiness for testing days.
• Researching prospective clients and community partners and maintaining accurate records of potential opportunities.
• Supporting outreach, introductory meetings, site visits, proposals and follow-up communication.
• Providing broad administrative and operational support to the Manager, Heart Health Check, while helping resolve day-to-day issues proactively.

Skills

Administrative coordination

Data entry

Customer service

MS Office (Outlook, Word, Excel)

Attention to detail

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Victor Chang Cardiac Research Institute – Darlinghurst NSW is seeking an organised Operations Coordinator for the Heart Health Check program. This hybrid, desk-based role supports booking, data management, equipment logistics, stakeholder communications and admin for testing days across NSW and interstate.

You will be the day-to-day contact for clients and partners, ensure tests are well planned, and may assist on testing days.