Operations Coordinator

Fulton Hogan Limited; Rutherford; On-site; AUD 85,000 - 110,000; Full time

Job summary

Fulton Hogan Limited is seeking an Operations Coordinator for our Spray Seal team based in Rutherford, Newcastle. You will oversee project delivery, ensuring safety, quality, cost, and schedule targets are achieved, while managing client and subcontractor relationships and providing regular performance reporting to senior management.

You will coordinate procurement, permits, financial processes, tender support, and contractual matters, ensuring timely information flow and adherence to Fulton

Qualifications

• Experience coordinating projects in civil, construction, infrastructure, or maintenance environments.
• Strong relationships with clients, subcontractors and internal teams.
• Commitment to safety, quality and delivering results.

Responsibilities

• Prepare management plans and site-specific assessments, SWMS and traffic control requirements.
• Coordinate procurement and tracking of materials for project execution.
• Prepare permits in line with Fulton Hogan policies.
• Manage internal finance systems, raise and track purchase orders, assist with invoices.
• Participate in tender reviews and support Estimating and Tendering teams.
• Coordinate with Site Supervisors to collect information and documents on time.
• Track daily costs against budgets and report findings to the Program/Operations Manager.
• Provide contractual support to Site Supervisors for variations and extensions of time.
• Oversee safety management, including MSDS and incident reporting.
• Prepare and collate lot packages for client submissions.

Skills

Project coordination

Client relations

Safety management

Budget tracking

Tender support

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us – it’s a way of thinking, working, and living because we’re locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You’ll find us partnering with local and national community groups, like Clontarf Foundation and Black Dog Institute, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
• Do we offer a ‘ competitive’ salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What’s on offer?

Our Spray Seal team is seeking an Operations Coordinator to join our Infrastructure Services team based in Rutherford (Newcastle). Reporting to the Program/Operations Manager, you will oversee project delivery, ensuring safety, quality, cost, and schedule targets are achieved. You will also manage client and subcontractor relationships and provide regular performance reporting to senior management.

What you’ll do?

• Preparing management plans, including site-specific assessments for inspection and test plan requirements, safe work method statements, and traffic control requirements;
• Managing the coordination, procurement and tracking of materials essential for project execution;
• Preparing all necessary permits to complete planned works in accordance with Fulton Hogan policies;
• Managing internal finance systems, including raising and tracking purchase orders and assisting with incoming invoice requirements;
• Participating in tender reviews and supporting the Estimating and Tendering Team as needed;
• Liaising with Site Supervisors to ensure thetimely collection of all required information and documentation;
• Tracking daily costs against prepared budgets to identify issues and report them to the Program/Operations Manager;
• Providing contractual support to Site Supervisors, including managing variations, extensions of time, and non-conformances;
• Overseeing safety management, including MSDS, SWMS, and incident reporting.
• Prepared lot packages and collated relevant information promptlyfor submission to clients.

How you’ll connect to the role?

You will be a highly organised and proactive operations professional with experience coordinating projects in a civil, construction, infrastructure, or maintenance environment. Your ability to build strong relationships with clients, subcontractors, and internal teams, combined with your focus on safety, quality, and delivering results, will enable you to thrive in this role. Strong communication skills, commercial awareness, and the ability to manage competing priorities will see you successfully support project delivery and contribute to the ongoing success of our Spray Seal operations.

Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.

We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.