Operations Coordinator

PROTECTA; City of Parramatta; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Un capped profit share bonus program (

Bonusly program

Full-time role – Monday to Friday

Optional RDO program

Convenient onsite parking

Employee Assistance Program (EAP)

Job summary

Protecta is seeking a proactive and organized Operations Coordinator to join the Silverwater team and help keep day-to-day operations running smoothly. You will coordinate the flow of orders from fulfilment through to delivery, work closely with the warehouse team, customers and freight providers to ensure a seamless and reliable delivery experience.

Reporting to the Head of Operations, this role offers a supportive family environment, competitive remuneration, and opportunities to contribute to

Qualifications

• Experience in operations, logistics, dispatch, warehouse coordination or a similar role.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Confidence communicating with customers, freight providers and internal teams.
• Strong computer and systems skills.
• Experience with ERP, transport or logistics systems is highly regarded.
• A proactive approach to problem-solving and following issues through to resolution.
• Ability to work collaboratively with a warehouse team while also managing your own workload.

Responsibilities

• Coordinate daily order fulfilment, picking, packing and dispatch activities.
• Prepare and review picking tickets and dispatch documentation.
• Prioritise orders and ensure special delivery requirements are clearly communicated.
• Coordinate freight bookings, carriers, customer collections and pallet returns.
• Route and track deliveries using Detra ck and follow up on delays or delivery issues.
• Communicate with customers to confirm delivery details and advise when orders are ready for collection.
• Manage the NSW Operations inbox and Teams channel, ensuring enquiries and updates are actioned promptly.
• Maintain accurate order, dispatch and delivery information across NetSuite and Detra ck.
• Monitor outstanding orders and follow up on operational requirements.
• Identify and escalation dispatch, freight and order discrepancies.
• Provide day-to-day support to the warehouse team.
• Identify opportunities to improve operational efficiency, accuracy and customer service.

Skills

Operations

Logistics

Dispatch

Warehouse coordination

Customer service

ERP systems

Attention to detail

Tools

ERP systems

Job description

Introduction:

About Us

Protecta Group is a proudly family owned, Australian business specialising in a niche range of temporary protection products and solutions. Since our establishment 20 years ago, we’ve experienced exceptional growth, particularly over the past decade and we have strong plans in place to ensure this momentum continues well into the future.

At Protecta, we know that our people are our greatest asset and our most valuable competitive advantage. Our values are more than just words. They define who we are and how we work every day. We’re making it easy for our customers, maximising every opportunity, helping people thrive, and consistently delivering beyond expectations. This mindset shapes our collaborative, supportive, culture and drives the exceptional experiences we create for both our customers and our team. Joining Protecta means being part of a company where your contributions are truly valued and your growth is supported.

Description:

About the Role

We’re looking for a proactive and organised Operations Coordinator to join our Silverwater team and play a key role in keeping our day-to-day operations running smoothly.

Reporting to the Head of Operations, you’ll coordinate the flow of orders from fulfilment through to delivery, working closely with our warehouse team, customers and freight providers. You’ll be responsible for keeping orders moving, resolving issues as they arise and making sure our customers receive a seamless and reliable delivery experience.

What you’ll be doing

• Coordinate daily order fulfilment, picking, packing and dispatch activities.
• Prepare and review picking tickets and dispatch documentation.
• Prioritise orders and ensure special delivery requirements are clearly communicated.
• Coordinate freight bookings, carriers, customer collections and pallet returns.
• Route and track deliveries using Detrack and follow up on delays or delivery issues.
• Communicate with customers to confirm delivery details and advise when orders are ready for collection.
• Manage the NSW Operations inbox and Teams channel, ensuring enquiries and updates are actioned promptly.
• Maintain accurate order, dispatch and delivery information across NetSuite and Detrack.
• Monitor outstanding orders and follow up on operational requirements.
• Identify and escalation dispatch, freight and order discrepancies.
• Provide day-to-day support to the warehouse team.
• Identify opportunities to improve operational efficiency, accuracy and customer service.

Skills and Experiences:

We’re looking for someone who is organised, reliable and confident working in a fast-paced operational environment.

You’ll ideally have:

• Experience in operations, logistics, dispatch, warehouse coordination or a similar role.
• Strong attention to detail and the ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Confidence communicating with customers, freight providers and internal teams.
• Strong computer and systems skills.
• Experience with ERP, transport or logistics systems is highly regarded.
• A proactive approach to problem-solving and following issues through to resolution.
• The ability to work collaboratively with a warehouse team while also managing your own workload.

What do we offer?

• An opportunity to be part of a supportive and growing Australian family business that values its employees.
• A competitive remuneration package + super
• Inclusion in our uncapped profit share bonus program (GBS) after successful completion of probationary period.
• Recognition for your contributions through our Bonusly program.
• Full-time role – Monday to Friday.
• Optional Rostered Day Off (RDO) program, with the opportunity to accrue time for a paid day off each month.
• Convenient onsite parking.
• Access to our Employee Assistance Program (EAP) for confidential support and wellbeing.
• A warm team environment with regular culture and engagement initiatives.

If you are aligned with our core values and have the skills and attributes we are looking for.