Operations Co-Ordinator/Senior Allocator

Ultimate Site Services; Hawkesbury; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Uniform

Company Vehicle

On-the-job training

Career development opportunities

Monday to Friday 7:30 am - 4:30 pm

Job summary

Ultimate Site Services is looking for an Operations Co-Ordinator/Senior Allocator to join the team in a full-time capacity. The role focuses on coordinating day-to-day operations, allocating staff and equipment, and maintaining safety and compliance across projects.

You will handle customer and project inquiries, manage staff levels, and support admin tasks while working with a supportive team in a busy field environment.

Qualifications

• 5+ years in a similar role.
• Current Australian Drivers Licence.
• Strong knowledge of ERP systems.
• Excellent time management and decision-making.
• Hardworking with strong communication to directors and clients.
• Ability to perform safety documentation (SWMS, policies, forms).

Responsibilities

• Run day-to-day operations and assist field staff.
• Receive inbound calls & emails from projects & clients.
• Allocate on-site workers & equipment daily per client/projects.
• Take orders & bookings from customers & our sales rep.
• Maintain staff levels & hire new staff when needed.
• Manage compliance paperwork for sites (inductions, onboarding, plant, SWMS, maintenance records).
• Assist admin & accounts with job dockets, staff hours, and day-to-day items.

Skills

Time management

Communication

Decision making

Hardworking

Tools

ERP systems

Job description

Operations Co-Ordinator/Senior Allocator

We are currently seeking a Allocator/Operation's Co-Ordinator to join our team for full-time position.

Who we are

Ultimate Site Services is a leading company in the area of specialised wet plant hire.

We have over 40 assets which perform work mainly in the government infrastructure section & civil/road building.

As the Allocation/Operations Coordinator, you will be responsible for the below.

The running of day-to-day operations & assisting field staff.

Receiving in bound calls & e-mails from projects & clients.

Working with key customers and team members to leverage growth opportunities.

Managing the on site workers & equipment.

Daily allocation of all operation staff as required by clients & projects.

Taking orders & bookings from customers & our sales rep.

Maintaining staff levels & hiring new staff when needed.

Actively manage the compliance paperwork for sites (E.g, Inductions, onboarding, plant, SWMS, maintenance records etc.)

Assisting the admin & accounts team with job dockets, staff hours, purchase allocations & day to day items.

To be considered for the role you must have.

Must have minimum of 5 years experience in a similar role.

A current and valid Australian Drivers Licence.

Strong knowledge in use of ERP systems.

Time Management & ability to make decisions.

Hard working and strong communication skills with directors & clients.

Ability to perform safety documentation. E.g SWMS, Policies & customer forms.

Be contactable by operational staff with in their working hours via phone.

Assist with all operational staff problems & queries.

What's on offer

Full-time position

Uniform

Company Vehicle

Monday to Friday: 7:30 am - 4:30 pm

On-the-job training provided

Supportive team and opportunity for career development