Operations Assistant (For Active Pooling)

Talent Guys Llc; Townsville City; On-site; AUD 41,000 - 69,000; Part time

Job summary

Talent Guys Llc is seeking an organized Executive Assistant to support our CEO and COO. The role focuses on managing calendars, coordinating communications, and delivering high-level administrative support to help the company reach its goals.

Ideal candidates bring 4+ years in executive support, proficiency with Google Workspace and Microsoft 365, and a discreet, service-oriented mindset suitable for an international business environment.

Qualifications

• 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors.
• Strong English communication with high attention to detail.
• Experience in international settings and corporate administration.

Responsibilities

• Manage schedules, communications, and administrative tasks to enable executive effectiveness.
• Coordinate with senior leaders and teams to align on goals and priorities.
• Maintain strict confidentiality and discretion in handling sensitive information.

Skills

Executive support

Calendar management

Stakeholder communication

Tools

Google Workspace

Microsoft 365

Slack

Motion

Calendly

Job description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

What You Bring

• Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
• Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms (e.g., Motion, Calendly).
• Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.
• Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.
• Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.

What We Offer

• Part-time position with potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.