Operations Assistant (For Active Pooling)

Talent Guys Llc; Gladstone Regional; A distancia; AUD 86.000 - 144.000; Jornada completa

Descripción de la vacante

Talent Guys Llc is seeking an Executive Assistant to support a senior international healthcare executive. This remote role focuses on flawless calendar management across time zones, complex stakeholder communications, and end-to-end travel logistics from a home-based setup.

You will draft presentations and confidential documents, coordinate virtual conferences and meetings, and drive ad-hoc operational projects with precision and discretion.

Formación

• Proven experience supporting senior executives in a fast-paced environment.
• Strong calendar management across multiple time zones and composing briefing notes.
• Professional written and verbal communication with internal and external stakeholders.

Responsabilidades

• Calendar & Schedule Management: manage complex multi-timezone diaries and prepare pre-meeting briefs.
• Inbox & Stakeholder Communication: triage and draft high-priority emails as primary contact.
• Travel & Logistics Coordination: plan domestic and international travel itineraries and reconciliations.
• Document & Report Generation: draft high-level presentations, reports and confidential correspondence.
• Meeting & Event Facilitation: organize virtual conferences and executive team meetings; track minutes.

Conocimientos

Calendar management

Email management

Travel coordination

Presentation drafting

Meeting coordination

Operations support

Descripción del empleo

Remote (South Africa) | Supporting an International Company

Thursday – Monday, 09:00 AM – 05:00 PM SAST | Full-Time

Unlock international exposure and elevate your executive support career from the comfort of your home.

As an Executive Assistant in the dental field, you will directly own the seamless operational flow and daily administrative rhythm for a senior international healthcare executive. You will serve as the primary operational gateway, taking full charge of high-volume calendar orchestration, dental practice coordination, complex stakeholder communications, and end-to-end travel logistics.

What You'll Do

• Calendar & Schedule Management: Proactively manage complex multi-timezone diaries, resolving scheduling conflicts, and delivering comprehensive pre-meeting briefing notes and agendas.
• Inbox & Stakeholder Communication: Triage, screen, and draft high-priority emails, serving as the professional first point of contact for internal and external stakeholders.
• Travel & Logistics Coordination: Plan and execute domestic and international travel itineraries—including flights, accommodation, transfers, and post-travel expense reconciliations.
• Document & Report Generation: Draft, format, and refine high-level business presentations, reports, and confidential correspondence with flawless accuracy.
• Meeting & Event Facilitation: Organize virtual conferences, webinars, and executive team meetings while tracking actionable minutes and following up on key deliverables.
• Operational & Project Support: Execute research tasks, streamline internal administrative workflows, and independently drive ad-hoc operational projects on behalf of the executive