Operations Assistant (For Active Pooling)

Talent Guys Llc; Rockhampton Regional; On-site; AUD 50,000 - 60,000; Full time

Job summary

Rockhampton City Rees R & Sydney Jones Solicitors is seeking an Administration Assistant to keep the firm running smoothly in Rockhampton. You’ll provide day-to-day office support, assist lawyers and the wider team, and help manage client records with accuracy.

This friendly, proactive role offers training, plenty of variety, and the chance to grow within a respected central Queensland law firm. If you’re organised, reliable and eager to learn, we’d love to hear from you.

Qualifications

• Experience in administration or customer service is highly regarded, but not essential
• Strong organisation, time management and attention to detail
• Professional, friendly and confident communication skills
• Confidence using computers and Microsoft Office
• The ability to follow processes and manage competing priorities
• Initiative and a willingness to help wherever needed
• A positive attitude and genuine commitment to teamwork
• A willingness to learn, develop and grow

Responsibilities

• Providing day-to-day administrative and office support
• Processing incoming and outgoing mail, and deliveries
• Opening files and maintaining accurate client and file records
• Filing, archiving and general file management
• Providing reception cover and assisting with client enquiries
• Word processing and maintaining precedents
• Processing electronic Land Titles Office Lodgments
• Managing stationery, grocery and office supply orders
• Supporting the presentation and smooth running of the office
• Coordinating servicing and maintenance of the firm’s vehicle
• Assisting with general office and end-of-day duties
• Responding to administration requests across the firm
• Working collaboratively with the Office Support Team and wider firm

Skills

Administration

Tools

Microsoft Office

Job description

Administrative Assistant

Rockhampton City Rees R & Sydney Jones Solicitors

Posted today

Job Description

Join a Respected Central Queensland Law Firm Where People Come First!

Are you organised, energetic and someone who loves keeping things running smoothly?

We’re looking for a friendly, proactive and reliable Administration Assistant to join our Office Support Team in Rockhampton.

This is a fantastic opportunity to start or grow your career in a respected law firm, working alongside a great team and supporting people across the firm every day. You’ll help keep our office organised, support our teams and make sure the details that keep the firm moving are taken care of.

If you take pride in your work, enjoy variety and want to be part of a supportive workplace where you can learn and grow, we’d love to hear from you!

Why Join Us?

• A friendly, supportive and collaborative team
• A varied role with plenty of opportunities to learn
• Training, development and genuine career growth opportunities
• Great workmates and a positive team environment
• Modern Rockhampton CBD offices
• Team events, wellbeing initiatives and recognition programs
• Our Lifestyle Benefits Program
• Student Study Leave Program for eligible law students
• Support and mentoring from experienced professionals
• A workplace where your contribution is valued

The Opportunity

As an Administration Assistant, you’ll play an important role in keeping the firm running smoothly and supporting our lawyers and wider team.

Your role will include:

• Providing day-to-day administrative and office support
• Processing incoming and outgoing mail, and deliveries
• Opening files and maintaining accurate client and file records
• Filing, archiving and general file management
• Providing reception cover and assisting with client enquiries
• Word processing and maintaining precedents
• Processing electronic Land Titles Office Lodgments
• Managing stationery, grocery and office supply orders
• Supporting the presentation and smooth running of the office
• Coordinating servicing and maintenance of the firm’s vehicle
• Assisting with general office and end-of-day duties
• Responding to administration requests across the firm
• Working collaboratively with the Office Support Team and wider firm

About You

We’re looking for someone who is reliable, switched-on and ready to get involved.

You don’t need years of experience. What matters most is your attitude, willingness to learn and pride in doing things well.

You’ll bring:

• Administration or customer service experience is highly regarded, but not essential
• Strong organisation, time management and attention to detail
• Professional, friendly and confident communication skills
• Confidence using computers and Microsoft Office
• The ability to follow processes and manage competing priorities
• Initiative and a willingness to help wherever needed
• A positive attitude and genuine commitment to teamwork
• A willingness to learn, develop and grow

Our Values

Our culture is guided by three core values:

Practice Excellence – focusing on high-quality work and exceptional service.

You First – creating trusted relationships through respect, collaboration and care.

Champion Innovation – embracing better ways of working, continuous improvement and opportunities to grow.

Ready to Join Our Team?

If you’re looking for a role where you can learn, contribute and be part of a genuinely supportive team, we’d love to hear from you!

Apply now with your resume and a brief cover letter telling us a little about yourself and why you’d be a great fit.