Operations Administrator

seek.com.au; Ipswich City; On-site; AUD 60,000 - 80,000; Full time

Job summary

seek.com.au is seeking an Operations Administrator to deliver structured, accurate operational and administrative support across workshop coordination, payroll assistance, mobilisation, reporting and document control.

You will manage open workshop jobs, compile job packs, raise requisitions, receipt invoices, monitor stock, collate timesheets and coordinate mobilisation with records of licenses and inductions.

Qualifications

• Minimum 3 years' experience in workshop, project, site or operations administration.
• Current Australian Driver's Licence.
• High attention to detail with strong numerical accuracy.
• Strong organisational and prioritisation skills.
• Ability to manage multiple deadlines simultaneously.
• Professional written and verbal communication skills.
• Ability to work autonomously and exercise initiative.

Responsibilities

• Open workshop jobs, ensuring accurate job structure, coding and cost allocation prior to commencement of works.
• Compile and issue complete job packs including scope, parts, labour allocation, costings and approvals.
• Raise internal and external requisitions, purchase orders and picking slips.
• Receipt supplier invoices and reconcile commitments against approved budgets.
• Monitor and manage stock levels and workshop consumables.
• Collate daily timesheets for workshop and Field Service personnel and verify labour hours against job allocations and cost centres.
• Coordinate mobilisation for Field Service works and maintain up-to-date records of medicals, site inductions, licences, qualifications and VOCs.

Skills

Attention to detail

Numerical accuracy

Organisational skills

Prioritisation

Communication

Autonomy

Job description

The Operations Administrator is responsible for delivering structured, accurate and timely operational and administrative support. The role plays a critical function in workshop coordination, payroll support, mobilisation compliance, reporting and document control.

Key responsibilities

Open workshop jobs, ensuring accurate job structure, coding and cost allocation prior to commencement of works

Compile and issue complete job packs including scope, parts, labour allocation, costings and approvals

Raise internal and external requisitions, purchase orders and picking slips

Receipt supplier invoices and reconcile commitments against approved budgets

Monitor and manage stock levels and workshop consumables

Collate daily timesheets for workshop and Field Service personnel and verify labour hours against job allocations and cost centres

Coordinate mobilisation for Field Service works and maintain up-to-date records of medicals, site inductions, licences, qualifications and VOCs

About you

Minimum 3 years' experience in workshop, project, site or operations administration

Current Australian Driver's Licence

High attention to detail with strong numerical accuracy

Strong organisational and prioritisation skills

Ability to manage multiple deadlines simultaneously

Professional written and verbal communication skills

Ability to work autonomously and exercise initiative