Operations Administrator

Salmon Earthmoving Holdings Pty Ltd; Gold Coast City; On-site; AUD 60,000 - 75,000; Full time

Job summary

Salmon Earthmoving, part of the Sime Industrial Group, is seeking an Operations Administrator to provide essential admin support to the Operations team across multiple projects on the Gold Coast.

You will work closely with the Recruitment Coordinator to onboard staff, maintain records, and assist with compliance, travel bookings, and documentation. A proactive teammate with strong IT skills will thrive in our fast-paced environment.

Qualifications

• Experience in operations or project administration roles.
• Experience coordinating onboarding for civil/mining sites is highly regarded.
• Strong attention to detail and high accuracy.
• Well-developed computer skills and ability to learn new systems quickly.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organisational and time-management skills.
• Strong written and verbal communication and teamwork.

Responsibilities

• Manage site onboarding requirements across multiple projects.
• Coordinate travel and accommodation bookings and liaise with site teams.
• Schedule medical appointments and ongoing reviews.
• Collect, maintain, and securely file employee and project documentation.
• Perform data entry, document preparation, and record maintenance.
• Maintain accurate employee records and databases.
• Provide administrative support to Operations and Recruitment teams.
• Assist with general administrative duties and ad hoc tasks.

Skills

Operations administration

Project administration

Onboarding coordination

MS Office

Excel

Attention to detail

Communication skills

Time management

Team player

Tools

Microsoft Office Suite

Excel

Word

Outlook

Job description

Salmon Earthmovingis part of the Sime Industrial Group & one of the largest heavy equipment rental companies in Australia. Salmon rents & supports a complete range of Caterpillar & other heavy machinery used in mining & construction sectors, providing high-quality plant for short- & long-term hire throughout Australia.

About the Role:

Reporting to the Operations Coordinator, you will provide essential administrative support to the broader Operations team.

Partnering closely with our Recruitment Coordinator, you will play a key role in delivering a positive onboarding experience while maintaining accurate employee records and supporting ongoing compliance requirements.

Key Responsibilities:

• Manage site onboarding requirements across multiple projects
• Coordinate travel and accommodation bookings and liaise with site teams
• Schedule and monitor medical appointments and ongoing reviews
• Collect, maintain, and securely file employee and project documentation
• Perform data entry, document preparation, and record maintenance
• Maintain accurate employee records, databases, and tracking systems
• Provide administrative support to the Operations and Recruitment teams as required
• Assist with general administrative duties and other ad hoc tasks

About You:

To be successful in this role, you will be highly organised, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. You will enjoy working as part of a team and have a proactive approach to supporting operational activities.

We’re keen to chat about what you’re looking for. Whether it’sfull or part-time, we’ll work with the right candidate to complement our team.

You will be able to demonstrate:

• Previous experience in an operations administration, project administration, or similar administrative role
• Previous experience coordinating employee onboarding for civil, construction and/or mining sites will be highly regarded
• Strong attention to detail and a high level of accuracy
• Well-developed computer skills and the ability to learn new systems quickly
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Excellent organisational and time management skills, with the ability to manage competing priorities
• Strong written and verbal communication skills, with the ability to build effective working relationships
• A proactive, positive attitude and willingness to support the wider team

The successful candidate will be required to pass a pre-employment medical & a drug & alcohol screen.

Salmon Earthmoving is one of Australia’s largest heavy equipment rental companies, with support branches at Stapylton, Nebo and Cloncurry, QLD. Salmon Earthmoving hires and supports a complete range of Caterpillar and other machinery used in the resource and construction sectors.

What can I earn as an Operations Administrator