Operations Administration Manager

Australian Vintage Limited; Buronga; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Primary carer leave

Secondary carer leave

Mental Health First Aid

Product allowance

Staff discounts on AV products

Volunteer leave

Sabbaticals

Superannuation continuation

Retirement packages

Job summary

Australian Vintage Limited is seeking an experienced Operations Administration Manager to lead the Buronga Hill Winery administration team. The role oversees production administration, dispatch, transport coordination, reception, and vineyard administration while ensuring seamless support across all operations.

You will drive process improvements, maintain data integrity in JDE/Innovint and mentor the administration team to deliver a high standard of service to internal and external stakeholders.

Qualifications

• Experience coordinating multiple administrative functions with high standards of customer service.
• Ability to identify and implement administrative process improvements.
• Intermediate to advanced Microsoft Office skills (Excel, Outlook, Word).
• Experience using ERP systems such as JDE and operational systems like Innovint.
• Understanding of production administration, dispatch documentation, inventory and transport coordination.
• Knowledge of purchase order and invoice administration processes.
• Demonstrated leadership and people management capability.
• Excellent communication and interpersonal skills with the ability to build relationships.

Responsibilities

• Lead the day-to-day administration services at Buronga Hill Winery and ensure service standards across internal and external stakeholders.
• Ensure production administration, customer dispatch, export documentation and inventory administration are accurate and timely.
• Maintain data integrity across operational systems (e.g., JDE, Innovint).
• Coordinate scheduling for Vintage Fruit Intake and seasonal admin tasks.
• Support communication between growers, carriers and operational teams.
• Provide hands-on administrative support during peak periods and staff absence.
• Develop and coach the Production Administration and Reception teams to deliver professional service.

Skills

Leadership

Customer service

Data integrity

Excel

Outlook

Word

JDE

Innovint

Dispatch coordination

Communication

People management

Attention to detail

Tools

JDE

Innovint

Job description

Australian Vintage (AV) is an ASX-listed company and the proud owner of the multi-award-winning McGuigan, Tempus Two, Nepenthe, and Barossa Valley Wine Company brands. Leveraging our world-class assets and innovative expertise, we are dedicated to delivering exceptional results.

As a certified B Corp, Australian Vintage is committed to making a positive impact on both people and the planet through continuous improvement and by using business as a force for good. We have set an ambitious Net Zero 2040 emissions target, are powered by renewable energy, and ensure all our owned and operated vineyards and wineries are certified under Sustainable Wine guidelines.

We support our people to make an impact where they live through paid volunteer days and are proud to be recognised as an accredited Mental Health First Aid workplace by Mental Health First Aid Australia as of January 2023.

About the role:

Australian Vintage is seeking an experienced Operations Administration Manager to join our Buronga Hill Winery team.

The role provides leadership to the site administration team while maintaining overall accountability for the performance, coordination and continuous improvement of the administration function. Responsibilities include production administration, customer dispatch and transport coordination, reception, vineyard administration, accounts support and Vintage Fruit Intake Scheduling, ensuring effective support across all operational departments.

Key Responsibilities:

Operating as a hands-on leader, the Operations Administration Manager will actively contribute to the day-to-day delivery of administrative services while driving process consistency, maintaining data integrity and fostering strong service standards for both internal and external stakeholders.

• Ensure production administration, customer dispatch, export documentation and inventory administration are completed accurately and within required timeframes.
• Maintain accurate data entry and integrity across operational systems including JDE, Innovint and other business systems.
• Coordinate administrative support for Vintage Fruit Intake Scheduling and seasonal administration activities.
• Support effective communication between growers, carriers and operational teams throughout Vintage.
• Provide direct operational support across reception and administration functions during periods of peak workload, planned leave and business continuity requirements.
• Lead, coach and develop the Production Administration and Reception team to deliver a professional, collaborative and customer-focused service.

About you:

Experience coordinating multiple administrative functions while maintaining high standards of customer service and operational support.

Demonstrated experience identifying and implementing administrative process improvements.

Intermediate to advanced Microsoft Office skills, particularly Excel, Outlook and Word.

Demonstrated experience using ERP systems such as JDE and operational systems such as Innovint or similar.

Understanding of production administration, dispatch documentation, inventory administration and transport coordination.

Sound understanding of purchase order and invoice administration processes.

Demonstrated leadership and people management capability.

Excellent communication and interpersonal skills with the ability to build effective relationships across all levels of the business.

High level of accuracy and attention to detail.

We're proud to offer a strong benefits package that we know can make a big difference to work life and life outside of work.

• Primary carer parental leave offering 26-weeks paid leave plus super
• Secondary carer parental leave offering 4-weeks paid leave plus super
• Mental Health First Aid Training and access to EAP
• Annual Product allowance and employee perks
• Staff discounts on AV products at McGuigan Wines, Tempus Two and Nepenthe Cellar Doors
• Loyalty | Birthday | Volunteer Leave and options to purchase additional annual leave
• Sabbaticals and career breaks
• Continuation of superannuation while on paid and unpaid parental leave
• Retirement Packages available subject to eligibility criteria

To find out more about this position contact our People & Culture Team at ******@avlwines.com.au.

Applications Open: 14th October 2026 2026 at 9:00 am AEST

Applications Close: 13th November 2026 at 5:00 pm AEST

To learn more about Australian Vintage, please visit our website at: https://www.australianvintage.com.au