Operations & Admin Specialist | Hybrid, Procurement & Service

Henry Schein; Australia; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Birthday Leave

Discounts on dental products and other

Hybrid working

Job summary

Adam Dental Supplies in Mulgrave, Australia, is looking for an organised Operations Support Officer to provide administrative and operational support across the business. You will work with internal teams, suppliers, and offshore functions to ensure efficient day-to-day operations with a focus on customer service.

This role suits someone with admin, operations support, procurement, customer service, or accounts administration experience, offering variety and responsibility in a diverse

Qualifications

• Experience in administration, operations support, customer service, accounts, or procurement administration.
• Strong attention to detail and data accuracy.
• Excellent organisational and time management skills.
• Intermediate Microsoft Excel skills.

Responsibilities

• Provide administrative and operational support across Customer Care, Procurement, Inventory, and Accounts.
• Process purchase orders, supplier credits, customer returns, and related documentation accurately and efficiently.
• Liaise with suppliers to track orders, resolve discrepancies, and ensure timely fulfilment.
• Maintain accurate purchase order pricing, procurement records, and business documentation.
• Monitor supplier non-conformance reports and assist with issue resolution and follow-up.
• Support accounts administration activities, including invoice reconciliation and monitoring key processing dashboards.
• Generate and maintain reports to support operational performance and decision-making.
• Coordinate meetings, training sessions, seminars, and business events, including catering and logistics.
• Assist with document control, training records, and quality/compliance documentation.
• Work collaboratively with internal stakeholders to deliver outstanding customer service and support business objectives.

Skills

Administration

Operations support

Customer service

Procurement administration

Accounts administration

Excel

Data accuracy

Tools

Microsoft Excel

Procurement systems

Job description

Adam Dental Supplies in Mulgrave, Australia, is looking for an organised Operations Support Officer to provide administrative and operational support across the business. You will work with internal teams, suppliers, and offshore functions to ensure efficient day-to-day operations with a focus on customer service.

This role suits someone with admin, operations support, procurement, customer service, or accounts administration experience, offering variety and responsibility in a diverse