Operations Admin Officer - Works & Infrastructure

Burnie City Council; City of Burnie; On-site; AUD 60,000 - 80,000; Full time

Job summary

Burnie City Council is seeking an experienced Administration Officer to support the Works and Infrastructure team at the Works Depot. The role involves handling a broad range of admin tasks, from documentation to schedules and supplier coordination, ensuring efficient day-to-day operations.

You will work independently, manage priorities, and use initiative while handling confidential information with professionalism.

Qualifications

• Experience providing administrative support in a busy operational environment.
• Strong organisation and time management skills with competing deadlines.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy with data and records.
• Proficient in MS Office and able to learn new systems quickly.
• Ability to handle confidential or sensitive information with discretion.
• Customer-focused approach and professional interaction with varied people.
• Local Government experience is valued but not essential.

Responsibilities

• Prepare correspondence, reports, agendas, minutes and other documentation.
• Manage templates, forms, procedures and records.
• Respond to enquiries and provide first point of contact.
• Assist with contract documentation, research and reporting.
• Enter and maintain information across Authority, CRM and records systems.
• Coordinate stationery, materials and office supplies including PO and quotes.
• Assist with staff, plant and equipment scheduling and works program calendars.
• Liaise with supervisors, contractors and suppliers to coordinate timing and deliveries.
• Identify opportunities to improve processes and systems.

Skills

Organisation

Time management

Communication

Microsoft Office

Attention to detail

Discretion/confidentiality

Team collaboration

Customer service

Tools

Microsoft Office Suite

Job description

Burnie City Council is seeking an experienced Administration Officer to support the Works and Infrastructure team at the Works Depot. The role involves handling a broad range of admin tasks, from documentation to schedules and supplier coordination, ensuring efficient day-to-day operations.

You will work independently, manage priorities, and use initiative while handling confidential information with professionalism.