On-site Project Administrator

Www.chandlermacleod.com; Adelaide; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Entry into mining

Supportive team

Career development

Ongoing training

Job summary

Chandler Macleod is seeking an Administration Assistant to support our mining operations in Adelaide with a DIDO site location. This entry‑level role requires strong MS Office skills, excellent attention to detail and a proactive attitude to provide admin support to site and management teams, assist with presentations, reporting, meetings and travel arrangements.

This opportunity offers exposure to the resources sector and a pathway to develop a broad range of administrative and operational

Qualifications

• Strong Microsoft Office skills, especially PowerPoint, Word, Outlook and Excel.
• Excellent organisational and time management skills are essential.
• High level of attention to detail and proactivity in a fast-paced mining environment.

Responsibilities

• Create and format PowerPoint presentations, reports, and business documents.
• Manage calendars and schedule meetings for management and site personnel.
• Coordinate meeting invitations and meeting room bookings.
• Raise and track purchase orders and assist with invoice processing.
• Assist with employee onboarding, inductions and documentation.
• Book travel and accommodation for DIDO personnel as required.
• Maintain accurate electronic filing systems and records.
• Prepare meeting agendas, minutes, and action logs.
• Order stationery, PPE, kitchen supplies and other site consumables.
• Liaise with suppliers, contractors and internal stakeholders.
• Support document control and compliance administration activities.
• Monitor office supplies and maintain shared office and kitchen areas.
• Provide general administrative support to site and corporate teams.

Skills

PowerPoint

Excel

Word

Outlook

Tools

Teams

SharePoint

Job description

Administration Assistant (Mining Operations - DIDO)

Location: Adelaide, SA / DIDO Site Location

Employment Type: Full-Time

About the Role

We are seeking a motivated and organised Administration Assistant to support our teams mining operations team. This entry-level role is ideal for someone with strong Microsoft Office skills, excellent attention to detail, and a proactive attitude.

Working within a fast-paced mining environment, you will provide administrative support to site and management teams, assist with presentations and reporting, coordinate meetings and travel arrangements, and help ensure the smooth day-to-day operation of the office.

This role offers an excellent opportunity to gain experience within the resources sector while developing a broad range of administrative and operational support skills.

Key Responsibilities

• Create and format PowerPoint presentations, reports, and business documents.
• Manage calendars and schedule meetings for management and site personnel.
• Coordinate meeting invitations and meeting room bookings.
• Raise and track purchase orders and assist with invoice processing.
• Assist with employee onboarding, inductions, and documentation.
• Book travel and accommodation for DIDO personnel as required.
• Maintain accurate electronic filing systems and records.
• Prepare meeting agendas, minutes, and action logs.
• Order stationery, PPE, kitchen supplies, and other site consumables.
• Liaise with suppliers, contractors, and internal stakeholders.
• Support document control and compliance administration activities.
• Monitor office supplies and maintain shared office and kitchen areas.
• Provide general administrative support to site and corporate teams.

Skills & Experience

Essential

• Strong Microsoft Office skills, particularly PowerPoint, Word, Outlook, and Excel.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of attention to detail.
• Ability to manage multiple priorities in a busy environment.
• Professional, positive, and customer-focused approach.
• Current Driver's Licence.

Desirable

• Previous administration, reception, or office support experience.
• Exposure to mining, construction, engineering, or industrial environments.
• Experience with purchase orders and invoice processing.
• Experience using Microsoft Teams and SharePoint.
• Understanding of site-based or FIFO/DIDO operations.

Personal Attributes

• Positive and enthusiastic attitude.
• Reliable and dependable.
• Strong team player.
• Willingness to assist with a broad range of administrative duties.
• Adaptable and capable of working autonomously.
• Eager to learn and develop within the mining industry.

What We Offer

• Entry into the mining and resources sector.
• Supportive and collaborative team environment.
• Career development opportunities.
• Exposure to a wide range of business and operational functions.
• Ongoing training and mentoring.

This role would suit a recent school leaver, TAFE graduate, university graduate, or someone with 1-2 years of administration experience looking to build a long-term career within the mining and resources industry.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.