On-Site Project Admin for Mining Shutdowns

Monadelphous Group; Mackay Regional; On-site; AUD 55,000 - 85,000; Full time

Job summary

Monadelphous Group is seeking experienced Site/Project Administrators to join our Mackay Operations Team for shutdown work across multiple coal mines, offering permanent and casual rosters. Flexibility to be based on site is required, with exposure to multiple Bowen Basin sites and a strong safety culture.

Key duties include invoicing, procurement, cost tracking, payroll, timesheet entry, and administration for project teams.

Qualifications

• Mining Experience preferred but not essential.
• Willingness to learn new systems.
• Excellent communication and problem-solving skills.
• High attention to detail and customer service focus.
• Team-oriented mindset.
• Positive attitude and commitment to professional growth.

Responsibilities

• Weekly invoicing and client claims.
• Procurement and purchase order management.
• Cost tracking and variance analysis.
• Credit card reconciliation.
• Daily timesheet entry and weekly payroll for 40+ employees.
• Admin support to site manager and project team.
• Travel and medical bookings.
• Assist with site compliance and onboarding.

Skills

Mining experience

Communication skills

Problem solving

Attention to detail

Customer service

Team orientation

Growth mindset

Job description

Monadelphous Group is seeking experienced Site/Project Administrators to join our Mackay Operations Team for shutdown work across multiple coal mines, offering permanent and casual rosters. Flexibility to be based on site is required, with exposure to multiple Bowen Basin sites and a strong safety culture.

Key duties include invoicing, procurement, cost tracking, payroll, timesheet entry, and administration for project teams.