On-Site Executive Assistant to the Director (Architecture)

Candalepas Associates; Sydney; On-site; AUD 90,000 - 140,000; Full time

Job summary

Candalepas Associates in Sydney, Australia, seeks an experienced Executive Assistant to the Director to provide high-calibre executive and administrative support in a fast-paced, design-led environment.

This on-site five-day role requires proactive coordination of calendars, meetings, travel arrangements, correspondence and confidential information, working closely with Principals and senior leadership to uphold the practice's professional standards.

Qualifications

• 3-5 years’ experience in a similar executive assistant or senior administrative role.
• Advanced proficiency in Outlook, Word, Excel, PowerPoint and SharePoint.
• Ability to translate large volumes of communication into concise, meaningful summaries.
• Proven ability to manage complex schedules and balancing priorities.
• High attention to detail and professional discretion.

Responsibilities

• Comprehensive and effective diary and time management for the Director
• Coordinating internal and external meetings, presentations and engagements
• Efficiently, promptly and effectively managing the Director’s correspondence, inbox and contacts
• Arranging domestic and international travel, accommodation and logistics
• Preparing, formatting and managing correspondence, proposals and reports for the Director
• Liaising professionally with clients, consultants and stakeholders
• Maintaining filing systems, job registers and SharePoint records
• Assisting with office operations, meeting rooms, mail, couriers and supplies
• Supporting events, mail-outs and special projects as required
• Upholding confidentiality, quality assurance standards and WHS obligations

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Communication

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

InDesign

Adobe Acrobat

Job description

Candalepas Associates in Sydney, Australia, seeks an experienced Executive Assistant to the Director to provide high-calibre executive and administrative support in a fast-paced, design-led environment.

This on-site five-day role requires proactive coordination of calendars, meetings, travel arrangements, correspondence and confidential information, working closely with Principals and senior leadership to uphold the practice's professional standards.