Office Services Coordinator

HWLE Lawyers; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Unrivalled career pathways

Access to modern office facilities

Friendly and inclusive culture

Networking opportunities

Job summary

HWLE Lawyers is seeking an Office Services Assistant to join our Adelaide team on a full-time basis. This role involves managing daily office operations and providing administrative support. Ideal candidates will have a proactive approach, excellent organizational skills, and a customer service mindset.

The position offers unrivalled career pathways, a cutting-edge office environment, and a culture of inclusion and teamwork. Join us in a vibrant legal community recognized nationally for its impact and contribution.

Qualifications

• Experience providing admin support and office service.
• Excellent organizational skills with a proactive approach.
• Strong communication skills with a customer service focus.
• Teamwork skills are essential.
• Experience in professional services is advantageous.

Responsibilities

• Act as the first point of contact for Admin function.
• Manage stock levels of office supplies and sundries.
• Support and set up meeting rooms including catering.
• Sort and manage internal and external mail.
• Provide ad hoc Reception cover as needed.

Skills

Admin support

Organizational skills

Excellent communication

Teamwork skills

Job description

About us

HWLE Lawyers is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

The opportunity

We currently have an exciting opportunity for an Office Services Assistant to join our Adelaide team on a full-time basis. This role offers an excellent opportunity for a candidate who takes pride in ensuring the smooth day-to-day operation of an office environment and has experience supporting an administrative team. If you are detail-oriented, customer-focused, enjoy working in the office five days per week, this role may be of interest. In this hands‑on role, you will support daily office operations, including managing deliveries, and ensuring office supplies are well organised and consistently stocked.

This hands‑on role involves a high volume of day-to-day administrative tasks, including:

• Acting as the first point of contact for the Admin function and providing facilities and office support
• Maintaining and managing stock levels of office supplies, stationery, kitchen supplies and sundries
• Working with Reception, Marketing and other internal stakeholders to support and set up meeting rooms, including AV, catering and facilities
• Managing the allocation of workstations for new starters and updating the floor plan
• Responding to requests via the Admin Helpdesk
• Sorting and managing internal and external mail including office deliveries
• Providing ad hoc Reception cover during planned and unplanned leave, and for meal breaks
• Overseeing office cleanliness to ensure a safe working environment
• Provide support for Emergency Evacuation Procedures
• Managing staff access passes for the building
• Supporting building and security maintenance and reporting repairs as required

To succeed in this role, ideally you'll have

• experience providing admin support and office service;
• excellent organisational skills with a mature, proactive approach;
• have excellent communication skills with a customer service approach;
• have strong teamwork skills; and
• experience working within professional services is advantageous.

What we offer

• Unrivalled career pathways: Our 180 day career forecasting sessions provide the platform to fast-track your progression.
• Location: Our cutting‑edge office is conveniently located in the heart of the Adelaide CBD amidst a fast‑pace, high‑networking legal community. Enjoy working in a state‑of‑the‑art office environment with access to modern end‑of‑trip facilities.
• Great culture and a huge networking platform: Be part of a firm renowned for its friendly and down‑to‑earth culture. We also have sports clubs, social club and monthly firmwide drinks.
• Impact: Join a firm consistently ranked at the forefront of the Australian legal market, where your work is recognised nationally.

HWLE strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we would love to hear from you and encourage you to apply. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Anthony Gosti ([e-mail]) for a confidential discussion.

Applicants must have full working rights in Australia.