Office Manager

Hall & Wilcox; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Permanent full time on-site position

Competitive remuneration and our Hall<

Hallstar reward and recognition

Job summary

Hall & Wilcox in Adelaide invites applications for an Office Manager to join our Operations team. You will lead the Adelaide Operations team and oversee front of house, catering, facilities and service hub functions, ensuring smooth daily office operations for 30+ staff.

You will support clients and employees with prompt service, drive continuous improvement, coordinate onboarding and events, manage budgets and supplier relationships, and uphold health, safety and presentation standards across

Qualifications

• Similar experience ideally in a professional services environment.
• Supervisory experience.
• Experience in event setup is desirable.
• A client service focus.
• Excellent organisational, planning skills and problem solving skills.
• Strong interpersonal, verbal and written communication skills.
• Strong attention to detail.
• Proactiveness.
• Working knowledge of Microsoft Office suite.

Responsibilities

• Leading and managing the Adelaide Operations team, including work allocation, service standards, performance support.
• Managing recruitment and onboarding and workplace setup for new starters, partnering with People & Culture, Technology and Facilities teams.
• Managing front of house and meeting services, catering, room bookings, event setup and reset, office opening and closing procedures, and presentation of client areas, kitchens and meeting rooms.
• Providing legal support such as assist with court filing, uplifting subpoenaed documents and managing e-portals for court filing as required.
• Maintaining office facilities, workspaces and amenities, ensuring the office remains safe, functional and presentation-ready.
• Managing relationships with suppliers, contractors and building management, monitoring service delivery and addressing operational issues as they arise.
• Overseeing workplace health and safety, security, emergency preparedness and compliance requirements for the Adelaide office.
• Managing office budgets, procurement activities, invoices and operational expenditure, ensuring cost-effective and sustainable purchasing practices.
• Acting as the key operational contact for partners, employees and national corporate services teams, providing responsive support and resolving office-related matters; and
• Other office administration and legal support tasks.

Skills

Supervisory experience

Client service focus

Organisational skills

Planning

Problem solving

Interpersonal skills

Written communication

Attention to detail

Proactiveness

Microsoft Office

Tools

Microsoft Office

Job description

• Permanent full time on-site position
• Competitive remuneration and our Hallstar reward and recognition program
• Learning and career development programs for all roles and levels
• Flexible leave options, including up to 26 weeks paid parental leave
• Free daily breakfast and office social events
• Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community

Make the smarter choice. Come thrive with us. Learn more about what Hall & Wilcox can offer you here.

About the roleand team

We have an exciting opportunity for an Office Manager to join our Operations team in our growing Adelaide office. Supporting an office of more than 30 people, you will play a key role in delivering seamless office operations across front of house, catering, facilities, and service hub functions.

In this role, you will provide prompt, efficient, and reliable support to the firm, helping to create a positive experience for both clients and employees. You will also identify opportunities to enhance processes and drive continuous improvement.

You will be responsible for but not limited to:

• leading and managing the Adelaide Operations team, including work allocation, service standards, performance support;
• managing recruitment and coordinating onboarding and workplace setup for new starters, partnering with People & Culture, Technology and Facilities teams to deliver a seamless experience;
• managing front of house and meeting services, catering, room bookings, and event setup and reset, office opening and closing procedures, and the presentation of client areas, kitchens and meeting rooms;
• providing legal support such as assist with court filing, uplifting subpoenaed documents and managing e-portals for court filing as required;
• maintaining office facilities, workspaces and amenities, ensuring the office remains safe, functional and presentation-ready;
• managing relationships with suppliers, contractors and building management, monitoring service delivery and addressing operational issues as they arise;
• overseeing workplace health and safety, security, emergency preparedness and compliance requirements for the Adelaide office;
• managing office budgets, procurement activities, invoices and operational expenditure, ensuring cost-effective and sustainable purchasing practices;
• acting as the key operational contact for partners, employees and national corporate services teams, providing responsive support and resolving office-related matters; and
• other office administration and legal support tasks.

About you

You will ideally have the following skills and experience:

• similar experience ideally in a professional services environment;
• supervisory experience;
• experience in event setup is desirable;
• a client service focus;
• excellent organisational, planning skills and problem solving skills;
• strong interpersonal, verbal and written communication skills;
• strong attention to detail;
• proactiveness; and
• working knowledge of Microsoft Office suite.

About us

At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

We were recently named Law Firm of the Year at the 2026 Lawyers Weekly Australian Law Awards.

We do great work, smarter. We’re passionate about the work we do and how it creates value for today and tomorrow. We’re known forSmarter Law: smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve.

We are also known for having a great culture that values people and that lives our purpose and values - ourHallmarks.

Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together. We are diverse and inclusive - everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), abilities, sexual orientation and gender identities.

Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople

To learn more about Hall & Wilcox visit ourwebsite.

We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Advisor at [e-mail] for a confidential discussion.

This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.