Office Operations & Admin Coordinator

DLUX TECH; City of Parramatta; On-site; AUD 52,000 - 68,000; Full time

Job summary

DLUX Tech in Parramatta, Australia is seeking an Administration Assistant to support the day-to-day operations of the Australian office. You will coordinate office activities, onboarding support, travel logistics, and documentation in collaboration with People & Culture and Corporate Services teams.

You should be organized, dependable and service-oriented, able to handle multiple tasks from initiation to closure, and comfortable working with teams in Australia and India to ensure smooth

Qualifications

• Diploma, Bachelor’s degree or equivalent qualification in Business Administration, Management or a related discipline is desirable.
• Approximately 1–3 years of experience in office administration, coordination, business support or a similar role.
• Experience working in a professional services, consulting or technology environment would be advantageous.
• Familiarity with Australian workplace practices and office administration would be beneficial.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple activities and priorities simultaneously.
• Good working knowledge of Microsoft Office or similar business productivity tools.
• Ability to maintain accurate records and documentation.
• Professional and courteous approach when dealing with employees, vendors, clients and visitors.
• Proactive approach to identifying and resolving administrative issues.
• Ability to work independently while collaborating effectively with teams across Australia and India.

Responsibilities

• Support the smooth day-to-day operation of the Sydney office.
• Maintain a professional, organized and welcoming office environment.
• Coordinate office supplies, stationery, pantry requirements and other consumables.
• Coordinate with building management and external service providers for office-related requirements.
• Monitor office maintenance requirements and ensure issues are followed through to closure.
• Assist with meeting room arrangements and internal/external meetings.
• Receive and coordinate deliveries, couriers and business correspondence.
• Maintain appropriate administrative records, files and trackers.
• Provide administrative support for employee onboarding and offboarding activities.
• Coordinate workplace access, keys, equipment and joining requirements.
• Assist People & Culture with maintaining employee documentation and administrative records.
• Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.
• Assist in coordinating employee engagement activities, meetings and company events.
• Handle employee information and company records with appropriate confidentiality.

Skills

Strong organizational skills

Time-management

Written and verbal communication

Independent working

Collaboration across teams

Education

Diploma/Bachelor's degree in Business Administration/Management or related

Tools

Microsoft Office

Job description

DLUX Tech in Parramatta, Australia is seeking an Administration Assistant to support the day-to-day operations of the Australian office. You will coordinate office activities, onboarding support, travel logistics, and documentation in collaboration with People & Culture and Corporate Services teams.

You should be organized, dependable and service-oriented, able to handle multiple tasks from initiation to closure, and comfortable working with teams in Australia and India to ensure smooth