Office Admin & Operations Coordinator

Dlux Tech; Sydney; On-site; AUD 52,000 - 72,000; Full time

Job summary

DLUX Tech Parramatta, NSW, Australia, is seeking an Administration & Operations Assistant to support daily admin, coordinate office operations, and assist in travel and logistics. The role collaborates with People & Culture and Corporate Services to ensure smooth day-to-day activities.

Ideal candidates are organized, dependable and proactive, capable of handling onboarding, vendor coordination and documentation with confidentiality across Australia and India.

Qualifications

• Diploma, Bachelor’s degree or equivalent in Business Administration, Management or related discipline is desirable.
• Approximately 1–3 years of experience in office administration, coordination, business support or a similar role.
• Experience in professional services, consulting or technology environment would be advantageous.
• Familiarity with Australian workplace practices and office administration would be beneficial.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple activities and priorities simultaneously.
• Good working knowledge of Microsoft Office or similar business productivity tools.
• Ability to maintain accurate records and documentation.
• Professional and courteous approach when dealing with employees, vendors, clients and visitors.
• Proactive approach to identifying and resolving administrative issues.
• Ability to work independently while collaborating effectively with teams across Australia and India.

Responsibilities

• Support the smooth day-to-day operation of the Sydney office.
• Maintain a professional, organized and welcoming office environment.
• Coordinate office supplies, stationery, pantry requirements and other consumables.
• Coordinate with building management and external service providers for office-related requirements.
• Monitor office maintenance requirements and ensure issues are followed through to closure.
• Assist with meeting room arrangements and internal/external meetings.
• Receive and coordinate deliveries, couriers and business correspondence.
• Maintain appropriate administrative records, files and trackers.
• Provide administrative support for employee onboarding and offboarding activities.
• Coordinate workplace access, keys, equipment and other joining requirements.
• Assist People & Culture with maintaining employee documentation and administrative records.
• Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.
• Assist in coordinating employee engagement activities, meetings and company events.
• Handle employee information and company records with appropriate confidentiality.
• Assist with business travel arrangements, including flights, accommodation and local transportation.
• Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments.
• Maintain travel-related records and supporting documentation.
• Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time.
• Coordinate with approved vendors and service providers for office-related requirements.
• Obtain quotations and supporting information for administrative purchases where required.
• Assist with purchase requests and maintain supporting records.
• Verify that invoices are supported by appropriate documentation before forwarding them for processing.
• Follow up with vendors regarding service delivery, invoices and outstanding actions.
• Maintain vendor contact information and relevant administrative documentation.
• Assist with maintaining records of office assets, equipment, keys and access cards.
• Coordinate allocation and return of company assets in collaboration with IT and People & Culture.
• Assist with periodic physical verification of office assets.
• Report facilities, safety, security or maintenance concerns promptly and coordinate corrective action.
• Maintain organized electronic and physical administrative records.
• Assist with documentation required for internal audits, certifications, insurance and other compliance activities.
• Support record keeping in accordance with company policies and applicable requirements.
• Ensure sensitive company and employee information is handled securely and confidentially.
• Provide administrative support to management and other teams as reasonably required.
• Assist with scheduling meetings, preparing documents and coordinating business activities.
• Track assigned actions and follow up with relevant stakeholders for timely closure.
• Identify administrative inefficiencies and suggest practical improvements to processes.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Multitasking

Microsoft Office

Education

Diploma/Bachelor's degree in Business Administration or related

Tools

Microsoft Office

Job description

DLUX Tech Parramatta, NSW, Australia, is seeking an Administration & Operations Assistant to support daily admin, coordinate office operations, and assist in travel and logistics. The role collaborates with People & Culture and Corporate Services to ensure smooth day-to-day activities.

Ideal candidates are organized, dependable and proactive, capable of handling onboarding, vendor coordination and documentation with confidentiality across Australia and India.