Office Manager – Part Time

11 Recruitment; Perth; On-site; AUD 60,000 - 75,000; Part time

Job summary

11 Recruitment is assisting a family-owned business in Welshpool across a permanent, part-time Administration/Office Manager role. The position is three days per week, reporting to the Operations Manager, with responsibility for payroll, HR and financial administration.

The role covers managing the Integrated Management System (IMS/Mango), ISO compliance coordination, and support for tenders, procurement and reporting to drive business efficiency.

Qualifications

• Administration management experience covering payroll, financial reporting, HR and general admin.
• Xero payroll and accounts experience is essential.
• ISO or Mango systems familiarity is advantageous.

Responsibilities

• Oversee payroll, accounts and financial administration, with Xero experience essential.
• Prepare management reports, cash flow, budgets and financial information.
• Coordinate month/ year-end processes, BAS and coordination with external accountant.
• Manage HR administration including recruitment, onboarding and employee records.
• Administer and maintain IMS/Mango and related documentation.
• Coordinate ISO compliance, audits and management reviews (ISO knowledge helpful).
• Support tenders, proposals, contracts and sales administration.
• Assist with procurement, supplier docs and inventory admin.
• Support management with reporting, planning and process improvements.

Skills

Payroll

Financial reporting

HR administration

Excel

Xero

Attention to detail

Deadline-oriented

Driver's licence

Tools

Mango IMS

Microsoft Office

Job description

RETAINED SEARCH / EXCLUSIVE LISTING

About our client

Our client is a family-owned company providing specialist technical services and equipment to support the energy and resources sector. With over three decades of industry experience, they support both onshore and offshore operations through tailored service delivery and engineered solutions.

With a focus on safety and quality, the business operates under ISO certifications with established compliance and quality assurance protocols. Their product offering includes injection equipment, valve fittings, and maintenance-grade lubricants and sealants designed to meet operational environments.

About the opportunity

Located in Welshpool, we are seeking an experienced Administration/ Office Manager to join the business on a permanent, part-time basis, working three days per week.

Reporting directly to the Operations Manager, this is a broad role responsible for overseeing the company’s financial administration, payroll, HR, office operations and Integrated Management System (IMS).

You will work across the business, supporting management and overseeing administration processes while ensuring financial, HR and compliance requirements are maintained.

Key responsibilities include

• Manage payroll, accounts and financial administration – Xero experience essential.
• Prepare management reports, cash flow, budgets and financial information.
• Coordinate month/year-end processes, BAS and financial schedules, liaising with the external accountant.
• Manage HR administration including recruitment, onboarding, employee records, training, workers’ compensation and workforce requirements.
• Administer and maintain the Integrated Management System (IMS/Mango) and associated documentation.
• Coordinate ISO compliance, audits, corrective actions and management reviews (ISO knowledge highly regarded but not essential).
• Support tenders, proposals, contracts, pre-qualifications and sales administration.
• Assist with procurement, supplier documentation and inventory administration.
• Support management with reporting, business planning and process improvements.

About you

To succeed in this role, you will have administration management experience with an accounts or bookkeeping background, including payroll, financial reporting, HR and general business administration. ISO or Mango experience is highly regarded.

You will also possess:

• Hands-on Xero experience across payroll and accounts – essential
• Intermediate to advanced Microsoft Excel, Word and Outlook skills
• Experience preparing reports and business documentation
• Strong attention to detail and ability to meet deadlines
• Current Australian Driver’s Licence

You will be required to complete a pre-employment medical, drug and alcohol screening and supply a current National Police Clearance.

Please note

This is a permanent role, and applicants must have working rights that align with long-term employment requirements in Australia. Sponsorship will not be provided.