Office Manager

AC Stone Group Pty Ltd; Sydney; On-site; AUD 82,000 - 90,000; Full time

Benefits offered by this job

Full-time role

Multi-site exposure

Growth opportunities

Job summary

AC Stone Group Pty Ltd in Padstow, NSW seeks an experienced Office Manager to run day-to-day office and showroom operations, coordinating with sales, warehouse and delivery teams and supervising support staff.

You will maintain records, manage payroll-related data, onboarding, WHS compliance and strong admin processes, with excellent communication. Occasional travel to the warehouse and interstate operations may be required.

Qualifications

• At least 2 years of relevant experience in office administration, coordination or management.
• Experience organising day-to-day office operations, setting priorities and coordinating workflows.
• Experience supervising or coordinating administrative/support staff and monitoring performance.
• Experience maintaining customer and supplier records, purchase orders, invoices and delivery documentation.
• Experience in building materials, stone, architectural surfaces or construction products preferred.
• Strong organisational, time-management and problem-solving skills in a busy environment.
• Strong written and verbal communication skills with customers, suppliers and internal teams.
• Proficiency with Microsoft Office and electronic filing, invoicing or related systems.
• Working knowledge of WHS, confidentiality and general admin compliance requirements.

Responsibilities

• Manage day-to-day administrative operations of the Padstow office and showroom.
• Coordinate workflow between Padstow office/showroom, Chipping Norton warehouse, sales and delivery teams.
• Supervise administrative staff, allocate duties, monitor performance and assist with training.
• Maintain accurate records for customers, suppliers, employees, POs, invoices and deliveries.
• Liaise with management and teams to resolve administrative and order-related matters.
• Manage office equipment, supplies and WHS documentation to support operations.
• Oversee onboarding, attendance, leave, payroll data and training records.
• Review procedures and implement improvements to workflows.

Skills

Office administration

Coordination

Staff supervision

Record keeping

Communication skills

Microsoft Office

WHS awareness

Tools

CRM systems

ERP systems

Invoicing systems

Electronic filing

Job description

Padstow, NSW 2211, Full Time, Admin/Office
Vacancy Listing Dates 15/09/2026 to 13/10/2026
Please Quote Reference Number 18516

• Skilled Office Manager required
• Full time opportunity
• Join AC Stone Group Pty Ltd

AC Stone Group are professionals at creating and installing stone benchtops and other stone products to the highest quality.

They are seeking a reliable, organised and proactive Office Manager who can work independently, supervise administrative functions and coordinate effectively with management, sales, showroom, warehouse and delivery teams.

The successful applicant will demonstrate strong attention to detail, sound judgement, professional communication and the ability to manage competing priorities while maintaining accurate records and consistent office procedures.
Experience in the stone, building materials, wholesale or distribution sector is advantageous but not essential where the applicant can demonstrate transferable office management skills.

Duties and Responsibilities

• Manage and coordinate the day-to-day administrative operations of the Padstow office and showroom, including office procedures, priorities and service standards.
• Coordinate administrative workflow and communication between the Padstow office/showroom, Chipping Norton warehouse, sales and delivery teams.
• Supervise administrative and support staff, allocate duties, monitor work performance and assist with staff training.
• Maintain accurate customer, supplier, employee, purchase order, invoice, delivery and general business records, including electronic filing systems.
• Liaise with management, customers, suppliers, sales staff, warehouse personnel and delivery teams to resolve administrative and order-related matters.
• Manage office equipment, supplies, workspace and other administrative resources to support efficient showroom and office operations.
• Coordinate personnel administration including onboarding, attendance and leave records, payroll information, training records and workplace health and safety documentation.
• Review office procedures, prepare routine administrative reports and implement improvements to systems and workflows to support efficient business operations.

The position is primarily based at AC Stone Group's Padstow showroom and office. The Office Manager will work closely with management and coordinate with sales, showroom, administrative, warehouse and delivery personnel. The position will also involve regular administrative communication with the Chipping Norton warehouse and, where necessary, AC Stone Group's interstate operations.

Required experience and skills

• At least 2 years of relevant experience in office administration, office coordination or office management.
• Demonstrated experience organising day-to-day office operations, setting priorities and coordinating administrative workflows.
• Experience supervising or coordinating administrative/support staff and monitoring work performance.
• Experience maintaining customer and supplier records, purchase orders, invoices, delivery documentation and general business records.
• Experience in building materials, stone, architectural surfaces or construction products;
• Strong organisational, time-management and problem-solving skills, with the ability to manage multiple priorities in a busy operational environment.
• Strong written and verbal communication skills and the ability to liaise professionally with customers, suppliers and internal teams.
• Competency with Microsoft Office and electronic filing, order-processing, invoicing or other business administration systems.
• Working knowledge of workplace health and safety, confidentiality, record-keeping and general administrative compliance requirements.

Desirable Experience

• Experience in wholesale, distribution or a product-based business environment;
• Experience working across both showroom/office and warehouse operations;
• Experience with sales administration, customer orders, purchase orders and delivery coordination;
• Experience supporting multi-site or interstate business operations;
• Familiarity with accounting, payroll, CRM, ERP or order-management systems;
• Experience coordinating workplace procedures, staff records or WHS documentation;
• Industry-specific experience is highly regarded but not essential; applicants with strong transferable office management experience will also be considered.
• A current Australian driver's licence for occasional travel between the Padstow office and Chipping Norton warehouse.

In joining us, you'll benefit from:

• Full-time role with an established Australian surface materials business.
• Variety of work across showroom, wholesale, sales, warehouse and distribution operations.
• Opportunity to take ownership of office systems, procedures and administrative coordination.
• Exposure to a multi-site business with operations across several Australian states.
• Opportunity to grow with the business as administrative responsibilities and operations develop.

A salary of $82,000-$90,000 per annum plus superannuation will be offered to the successful candidate.