Office Manager

Apax Stone Projects PTY LTD; Cairns Regional; On-site; AUD 77,000 - 94,000; Full time

Job summary

Apax Stone Projects PTY LTD is seeking an experienced Office Manager to oversee the Cairns office's administrative operations and coordinate support for management, field teams, subcontractors, suppliers and clients.

This permanent full-time role involves developing office systems, coordinating HR and payroll data, maintaining records in Xero, and ensuring smooth day-to-day operations in a growing construction-based business in Far North Queensland.

Qualifications

• Relevant qualification in business administration or related discipline, or substantial relevant experience.
• Strong organisational and administrative management skills.
• Experience using Xero or similar accounting software.
• Excellent written and verbal communication, and attention to detail.
• Ability to work independently and coordinate multiple priorities with deadlines.

Responsibilities

• Manage the day-to-day administrative operations of the Cairns office.
• Develop, implement and maintain office systems and procedures.
• Coordinate support for Cairns construction projects and field teams.
• Maintain records for employees, subcontractors, clients and projects.
• Coordinate onboarding and employment documentation.
• Maintain timesheet and payroll information for management and accounts.
• Coordinate accounts payable and accounts receivable documentation.
• Maintain records using Xero and company management systems.
• Coordinate supplier and subcontractor documentation.
• Manage office correspondence, telephone and email communications.
• Coordinate project administration and scheduling information.
• Maintain business registers, filing systems and compliance records.
• Monitor office equipment, supplies and administrative requirements.
• Liaise with clients, suppliers, subcontractors and employees.
• Assist management with recruitment and workforce administration.
• Implement and maintain office policies and procedures.
• Prepare operational and administrative reports for management.
• Coordinate meetings, appointments and management schedules.
• Coordinate communication between Cairns office and company management.
• Monitor administrative workflow and meet deadlines.
• Supervise and coordinate administrative functions as Cairns operation expands.

Skills

Strong organisational skills

Verbal & written communication

Ability to manage multiple priorities

Independent work

Education

Relevant qualification in business administration or related discipline

Substantial relevant experience

Tools

Xero

Job description

Apax Stone Projects is seeking an experienced Office Manager to manage and coordinate the administrative operations of our Cairns office.

Apax Stone Projects provides professional construction and tiling services throughout Queensland, specialising in swimming pools, outdoor tiling, paving, stone installation and associated construction works.

As our Cairns and Far North Queensland operations continue to grow, we require an experienced Office Manager to manage the day-to-day administrative functions of our Cairns branch and coordinate support for management, field employees, subcontractors, suppliers and clients.

Position: Office Manager

Employment Type: Permanent Full-Time

Hours: 38 hours per week

Salary: $85,000 per annum + superannuation

Key Responsibilities

• Manage the day-to-day administrative operations of the Cairns office
• Develop, implement and maintain office systems and administrative procedures
• Coordinate administrative support for Cairns construction projects and field teams
• Maintain employee, subcontractor, client and project records
• Coordinate employee onboarding and employment documentation
• Maintain timesheet and payroll information for management and accounts
• Coordinate accounts payable and accounts receivable documentation
• Maintain records using Xero and company management systems
• Coordinate supplier and subcontractor documentation
• Manage office correspondence, telephone and email communications
• Coordinate project administration and scheduling information
• Maintain business registers, filing systems and compliance records
• Monitor office equipment, supplies and administrative requirements
• Liaise with clients, suppliers, subcontractors and employees
• Assist management with recruitment and workforce administration
• Implement and maintain office policies and procedures
• Prepare operational and administrative reports for management
• Coordinate meetings, appointments and management schedules
• Coordinate communication between the Cairns office and company management
• Monitor administrative workflow and ensure deadlines are met
• Supervise and coordinate administrative functions as the Cairns operation expands

Requirements

• Relevant qualification in business administration, management or a related discipline, or substantial relevant experience
• Previous experience as an Office Manager or in a comparable administrative management role
• Strong organisational and administrative management skills
• Experience implementing and maintaining office procedures
• Experience maintaining business, employee and project records
• Experience using Xero or similar accounting software
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Ability to work independently and take responsibility for office operations
• High level of accuracy and attention to detail
• Ability to Integrate AI to work
• Experience within a construction, building, trades or project-based business will be highly regarded.

This is a permanent full-time Cairns-based position supporting the continued expansion of the company's

Far North Queensland operations.