Office Manager

Lotus People; Sydney; Hybrid; AUD 90,000 - 105,000; Full time

Benefits offered by this job

WFH flexibility

Hybrid work environment

Career opportunities

Professional development

Supportive leadership

Recognition culture

Job summary

Lotus People invites applications for an Office Manager role based in Sydney's CBD. You will own the smooth operation of the Sydney office, coordinate facilities, events and onboarding, and support senior stakeholders with discreet administration.

The role offers some work-from-home flexibility and a short notice period is valued. Reporting to an Executive Business Partner, you’ll guide an established Office Coordinator and help manage travel, expenses and internal communications, while

Qualifications

• Experience as an Office Manager, Workplace Coordinator or similar.
• Strong organisational skills with the ability to manage competing priorities.
• Proactive mindset; takes ownership without being asked.
• Experience coordinating facilities, suppliers, events and workplace services.
• Confidence in guiding and delegating work to others.
• Excellent communication and a friendly, professional style.

Responsibilities

• Manage day-to-day running of the Sydney office.
• Coordinate facilities, suppliers, events and workspace services.
• Guide and delegate tasks to the Office Coordinator.
• Organise internal events, catering and engagement initiatives.
• Support national offices with catering and workplace needs.
• Coordinate onboarding for new starters and welcome experiences.
• Assist with travel, expenses and general administration.
• Maintain documentation and digital records.
• Support senior stakeholders and CEO’s office discreetly.
• Ensure a safe, professional, well-functioning workplace.

Skills

Office management

Facilities coordination

Event organisation

Stakeholder support

Communications

MS 365 (SharePoint)

Concur/FCM Travel familiarity

Attention to detail

Tools

SharePoint

Concur

FCM Travel

Job description

• Hours approximately 8:30am-4:30pm or 9:00am-5:00pm
• Some WFH flexibility available
• Immediate availability or a short notice period highly regarded

ROLE DETAILS

• $90,000 + super
• Sydney CBD
• 12 Month FTC
• Hours approximately 8:30am-4:30pm or 9:00am-5:00pm
• Some WFH flexibility available
• Immediate availability or a short notice period highly regarded

ABOUT THE COMPANY

Join a leading Australian organisation with an extensive national footprint and the warmth of a business. With a strong focus on its people, this established organisation offers a collaborative, inclusive culture where initiative is valued and success is celebrated. Employees enjoy genuine opportunities to grow, strong leadership support and a workplace built around recognition, connection and teamwork.

ABOUT THE ROLE

Take ownership of creating a seamless, welcoming and well-organised workplace. Reporting to an Executive Business Partner, you'll coordinate office operations, suppliers, events, onboarding and employee initiatives while guiding an established Office Coordinator. You'll also support business travel, expenses and general administration, making this an ideal role for a proactive Office Manager who loves variety, people and getting things done.

DUTIES

• Manage the smooth day-to-day running of the Sydney office
• Coordinate facilities, suppliers, workplace services and office supplies
• Guide and delegate tasks to an established Office Coordinator
• Organise internal events, catering, celebrations and engagement initiatives
• Support smaller offices nationally with catering, events and workplace requirements
• Coordinate onboarding activities and create a welcoming experience for new starters
• Deliver employee recognition initiatives, service milestones and celebrations
• Support internal communications across the business
• Create polished communications and simple event collateral
• Coordinate boardrooms, hybrid meetings and internal events
• Arrange business and Senior Leadership Team travel through FCM Travel
• Process expenses through Concur and coordinate invoices and general administration
• Maintain organised documentation and digital records
• Provide professional, discreet support around senior stakeholders and the CEO's office
• Help maintain a safe, professional and well-functioning workplace

SKILLS & EXPERIENCE

• Previous experience as an Office Manager, Workplace Coordinator or in a similar office operations role
• Strong organisational skills with the ability to independently manage competing priorities
• A proactive mindset - you notice what needs doing and take ownership without waiting to be asked
• Experience coordinating office facilities, suppliers, events and workplace services
• Confidence guiding and delegating work to another team member
• Excellent communication skills and a naturally friendly, approachable style
• Professional presentation and discretion when working with senior stakeholders
• Strong Microsoft 365 skills, ideally including SharePoint
• Experience using Concur, FCM Travel or similar systems advantageous
• Canva or similar design skills would be a welcome bonus
• Strong attention to detail and practical, delivery-focused approach

BENEFITS

• Competitive salary of $90,000 + super
• Take genuine ownership of a highly visible office management role
• Enjoy some WFH flexibility alongside a collaborative office environment
• Work across events, employee engagement, onboarding and workplace experience
• Join an established national organisation offering genuine career opportunities
• Enjoy ongoing professional development and supportive leadership
• Be part of a culture that actively recognises and celebrates its people
• Work autonomously in a role where initiative and personality are genuinely valued

OUR RECRUITMENT PROCESS

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2-3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an office manager?
• What is your current notice period?